Project, Vendor Security Administrator

Position Summary
The Project, Vendor, and Security Administrator plays a key role in supporting the Bank’s operational, technological, and security objectives. This position coordinates and tracks project activities, assists with third‑party vendor oversight and due diligence, and supports day‑to‑day physical security processes. The role ensures that project deliverables are met on schedule, vendor relationships align with Bank standards, and security procedures are consistently followed.

Strong attention to detail, effective communication skills, and the ability to collaborate with departments across the organization are essential for maintaining compliance, operational efficiency, and a secure environment.

Project Management
Oversee the Bank’s Project Management Program and PMO, classify new projects, maintain project documentation, timelines, reports, and stakeholder communications. Support stakeholders in developing project charters and coordinate resources, schedules, costs, quality, scope, goals, and risks using established tools and templates. Respond to inquiries, recommend corrective actions, and implement approved solutions while maintaining all records associated with the project management activities.

Third‑Party Risk
Support the operation and maintenance of the Bank’s Third‑Party Risk Program (TPRM) and vendor contract lifecycle. Assist with implementation and optimization of TPRM tools, lead or support TPRM‑related projects, and manage the full vendor lifecycle—including onboarding, due diligence, monitoring, and offboarding. Conduct risk assessments, review SOC 1/SOC 2 reports, penetration tests, incident response plans, and other security evidence, maintain the risk inventory, track remediation plans, and follow up with internal stakeholders and vendors.

Physical Security Program
Support the operation of the Bank’s Physical Security Program and all security systems across Bank properties. Oversee contractors, perform day‑to‑day operations, greet visitors, and use the visitor management system. Monitor access control, alarm systems, video surveillance, and visitor management platforms; conduct inspections, coordinate repairs and upgrades, and implement security projects such as camera installations and alarm integrations.

Incident Response & Investigations
Respond to physical security incidents, alarms, and alerts; conduct or support investigations of security events, unauthorized access, theft, property damage, or workplace safety concerns. Maintain accurate incident reports, logs, and investigative documentation.

Compliance & Regulatory Support
Remain abreast of all Federal and State bank project management regulations and requirements; recommend changes to ensure continued compliance. Comply with all applicable regulations and Bank operating policies.

Support Bank Products/Services
Maintain knowledge of current Bank products and services and actively use them to fully understand their features and benefits for effective customer communication.

Community/Public Relations
Participate in community organizations and events, representing the Bank in the community.

Outside Activities
Participate in industry trade group meetings and educational programs to stay current on issues affecting Bank operations.

Other Duties
Demonstrate reliable attendance and punctuality; attend Bank meetings and training; comply fully with Kennebec Savings Bank’s Core Values; perform other duties as required.

• Associate’s degree in Banking, Business, or a related field (equivalent work experience acceptable).
• Familiarity with Federal and State banking regulations.
• Experience in regulatory compliance management.
• Computer literate, with experience in Microsoft 365, Word, and Excel.
• Experience with project management software such as MS Project.
• Experience with technical documentation, flowcharts, and scheduling.

• Must possess a valid driver’s license and own a serviceable automobile registered with proper liability insurance.
• Must be able to lift files and other documents of approximately 10 pounds.
• Must be able to read and work with printed reports.
• Must be able to spend extended periods of time working on a computer.
• Must be able to communicate clearly by telephone; strong listening ability and skills.
• Must have public speaking ability.
• Must have exceptional time‑management and organizational skills.
• Must have strong written communication skills, including letter and report writing.
• Must be able to work in a fast‑paced environment.
• Must have strong analytical and critical thinking skills.
• Must be able to prioritize and organize workflow; good attention to detail; handle multiple jobs.
• Must think through a problem following proper steps to find resolutions.
• Must maintain a high degree of ethics and confidentiality of security practices and contracts.
• Must be friendly, courteous, and sensitive to coworkers’ needs.

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