Secretary Associate

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

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Bureau of Alcoholic Beverages and Lottery Operations

Opening Date:
February 24, 2026

Closing Date:
March 10, 2026

Grade / Admin Unit: 15/ Administrative Services

Job Class Code: 6558

Salary: $41,558.40 - $ 59,820.80/Annually

Position Number:

Location:

Augusta

Telework:

Do you want to become a key part of a team that regulates Maine's beverage alcohol and lottery industries? Are you interested in a dynamic position that combines administrative support with public-facing responsibilities?

As a Secretary Associate at the Bureau of Alcoholic Beverages and Lottery Operations (BABLO), you will provide direct administrative support to both the liquor and lottery programs, contributing to operations that generate essential revenues and keep Maine people safe.

This position requires consistent attention to detail, strong organizational skills, customer service orientation, and the ability to work independently while supporting the Bureau's leadership team.

TYPICAL DUTIES:

* Serve as a first point of contact at the customer service window, assisting the public.

* Process invoices, payments, and lottery prize claims; manage purchasing and bill payment functions for the bureau.

* Schedule, notice, and take minutes for meetings of the Liquor and Lottery Commission.

* Assist with legislative communications, scheduling, and documentation for hearings and committee meetings.

* Order office supplies, maintain records, and assist with internal communications across the bureau.

KNOWLEDGES, SKILLS, AND ABILITIES

REQUIRED:

Ability to:

* Schedule, coordinate, and document meetings with multiple stakeholders.

* Manage financial transactions, invoices, and documentation accurately.

* Communicate effectively in writing, including preparing meeting minutes, correspondence, and standard business documents.

* Provide customer service at a public-facing window, by phone, and by email.

* Prioritize tasks, manage multiple assignments, and work both independently and as part of a team.

* Use electronic systems including Zoom, the Microsoft Office Suite, Maine Pays, and Advantage

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MINIMUM QUALIFICATIONS:

Training, education, or experience in office and administrative support work that demonstrates
1) competency in applying a solid knowledge of the principles and practices of office processes and administrative functions to perform complex secretarial support tasks, and
2) the ability to use independent judgment, initiative, and discretion to make determinations on varied matters. All positions in this classification assume the qualifications of:
Secretary.

APPLICATION INSTRUCTIONS:

Please submit a cover letter along with a current resume.

In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes the month and year for any relevant experience listed. Your resume should include the duties and responsibilities associated with each position. Any experience that was not full-time employment should be identified as such.

CONTACT INFORMATION:
For more information or questions specific to the position, please contact Name and email address/phone number (default will be: recruiting.ggsc)

The selected candidate will be required to pass the required background checks (fingerprinting may be required) as a condition of employment.

This position is not eligible for visa sponsorship or STEM OPT extensions.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

* Work-Life Balance - Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation…