Asset Management Specialist

Job Information

Job : 295338
Location: Augusta University
Full/Part Time: Full Time

The Asset Management Specialist is a key member of the finance division responsible for safeguarding, managing and accurately reporting the university's capital assets, including building, equipment, infrastructure, construction-in-progress, and right-to-use assets. This role ensures compliance with Board of Regents, State of Georgia, and GASB standards, with a particular focus on lease accounting and capital asset stewardship. Partnering with Accounting, Procurement, Information Technology, Facilities, and external agencies and stakeholders, the Asset Management Specialist drives accurate recordkeeping, supports audits, and strengthens transparent, reliable financial reporting across the University.

• Asset Management Responsibilities
  • Develop and maintain subject matter expertise in governmental accounting standards (GASB), generally accepted accounting principles (GAAP) and University System of Georgia (USG) policies and procedures for capital asset accounting.
  • Execute monthly close activities for capital assets, ensuring accurate reflection in the University's financial systems.
  • Perform monthly reconciliations of capital-to-actuals for non-project-related accounts, maintaining integrity between budgets and expenditures.
  • Review gain and loss account activity each month, recording corrections as needed to ensure accurate financial reporting.
  • Enter completed capital projects into the Asset Management (AM) module and maintain system accuracy.
  • Reconcile AM module data () to the general ledger () monthly, identifying and resolving discrepancies.
  • Reconcile depreciation expense and Net Book Value (NBV) in the financial system to ensure compliance with Board of Regents, State of Georgia, and GASB standards.
• Lease Accounting Responsibilities
  • Develop and maintain subject matter expertise in governmental accounting standards for lease accounting, including GASB 87 (Leases) and GASB 96 (Subscription-Based Information Technology Arrangements).
  • Add, amend, and expire leases and subscription-based information technology agreements (SBITAs) in the Lease Administration system.
  • Create and execute monthly financial system queries to identify potential GASB 87 leases and collaborate with departments and Legal to obtain and verify required documentation.
  • Collaborate with Procurement and Copy & Print Services to obtain and maintain complete documentation for new copier leases, ensuring accurate recording in the Asset Management system and compliance with institutional and GASB standards.
  • Reconcile actual lease payments to lease payment adjusting journal entries, collaborating with Accounts Payable and other units to investigate and resolve discrepancies for accurate financial reporting.
  • Maintain lease tracking schedules and reconcile lease liability balances to the general ledger in the financial system.
• Audit and Annual Financial Report (AFR) Support
  • Identify and verify actual asset additions and reductions for Annual Financial Statement report note disclosures for Capital Assets and Leases and SBITAs.
  • Prepare, review and submit year‑end journal entries for assets in the university's financial system, including residual value adjustments, cash inter‑fund transfers in the GAAP and CAPITAL ledgers, and adjustments related to net investments in capital assets (NICA).
• Prepare Audit Schedules and Provide Supporting Documentation
  • Capital asset listing
  • Current‑year asset additions, adjustments, and retirements
  • Depreciation expense schedules
  • Lease activity reports
  • Lease classification documentation (short‑term vs. capital)
  • Capital‑to‑Actuals reconciliations
  • Asset Management module summaries
  • Documentation for donated assets, gifts, and new leases
  • Asset Management reconciliations and Net Book Value queries
  • Assist with audit risk assessments related to depreciation expense and capital leases
• Other duties as assigned.

• Bachelor's degree from an accredited college or university
• 5+ years of experience in accounting, financial reporting, or related fields
• Strong understanding of accounting principles (GAAP) and fund accounting
• Pr…