Office Specialist

* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry.

As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

This position fully supports the Advanced Education in Periodontics Residents and the residency program for 11 residents. Coordinate/plan all lectures, lunch and learns, graduation, IV Sedation course, and Anesthesia rotations. Maintain/Manage leave requests, timesheets, memberships, data base for current and classic literature, travel authorizations/reimbursement, Mock boards, bi-annual evaluations, course syllabi, in-services exams, consultant/volunteer schedule, Banner/course sections, and any event throughout the year where assistance is needed.

Responsibilities

The duties include, but are not limited to:

GENERAL OFFICE DUTIES:
Watch over the day-to-day practices of the Periodontics residency program to ensure the program operates efficiently each day. Organize the activities of the program to confirm that completed work meets required timelines and standards of quality. Track leave time and verify leave availability of residents. Review time net and effort as needed/required for the residents. Answer the phone/e-mail promptly to assist the needs of the department.

Communicate with patients, applicants, faculty, and vendors as needed.

FILES AND RECORDS:
Responsible for data entry/scanning/storage of logs, manuals, and records for the residency program to maintain the integrity of files for accuracy and completion. Retain extensive knowledge of Axium for patient records, chart audits, and backup to scheduling as needed for the program. Keep evaluations of students and faculty for reference needed.

RESIDENT EVENTS:
Organize and assist resident events from the beginning to the end of each program term from start to finish of the event. Events include prospective resident interviews new resident orientation, resident graduation, holiday parties, lunch and learns, etc. Organize event invoices for payment processing.

ADMINISTRATIVE SUPPORT:
Keep program director informed of all activities and events of the program to include important DCG deadlines;
Include him/her in correspondences and communications as needed;
Assist program director with all administrative needs;
Back up the…