Office Manager

A well-established, locally owned restoration company in Augusta is seeking an experienced Office Manager to oversee daily office operations while supporting accounting and financial administration. This role serves as the in-office hub for both administrative and financial processes and works closely with leadership, support staff, and external partners.

This position is ideal for someone who is highly organized, detail-oriented, comfortable wearing multiple hats, and confident managing sensitive financial information in a fast-paced, service-driven environment.

• Serve as the primary in-office point person for daily administrative and operational needs
• Oversee documentation management and ensure records are organized and audit‑ready
• Coordinate internal workflows and support office staff and virtual assistants
• Maintain urgency, accountability, and ownership in a fast‑paced environment
• Learn and utilize operational software that integrates with accounting systems
• Oversee day‑to‑day accounting activities using Quick Books Online
• Manage Accounts Receivable, including billing, collections, and follow‑up on outstanding balances
• Oversee Accounts Payable, vendor payments, and expense categorization
• Maintain bank statements and financial records
• Support job cost accounting and cost allocation
• Prepare and reconcile monthly commissions
• Compile recurring financial reports and required documentation for external partners
• Provide financial data to leadership to support month‑end close and reporting processes
• Assist with budgeting and vendor negotiations

• Process payroll using ADP
• Manage subcontractor documentation including COIs and W‑9s
• Maintain strict confidentiality around financial and employee data

• Proven experience in office management, accounting, or bookkeeping in a small to mid‑sized business
• Strong working knowledge of AR, AP, payroll, and financial documentation
• Quick Books Online experience required
• High attention to detail and strong organizational skills
• Ability to balance customer service with firm collections practices
• Comfortable managing multiple priorities in a fast‑moving environment
• Strong communication skills and professionalism
• Quick Books Online (required)
• Microsoft 365 (Outlook, Teams, SharePoint)
• ADP Payroll
• Willingness to learn industry‑specific operational platforms