Administrative Assistant

Position: Administrative Assistant 2
* About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://(Use the "Apply for this Job" box below). make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https:// is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://.

Location

Augusta University
- Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

Job Summary

The Administrative Assistant II serves as the primary administrative support to the Associate Vice President of Enrollment Management (EM). The individual oversees the human resources functions for Enrollment Management, including processing and documentation for more than 50 full-time employees. This position also provides administrative support to other EM departments:
Student Financial Aid, Undergraduate Admissions, New Student & Family Transitions, and Graduate Admissions Operations. This position may support division events and AU recruitment events. The individual will be responsible for multiple administrative roles in this division, including day-to-day scheduling, budget tracking, purchasing, and managing inventory.

Responsibilities

The duties include, but are not limited to:

AVP SUPPORT:
Serves as the Administrative Assistant II for the AVP Enrollment Management, to include support tasks such as completing travel authorizations and expense statements, and managing their calendar, meetings, and locations. Manages all spending and budget monitoring for Enrollment Management, to include check requests, P-Card statements, HR tasks, prepares and processes requisitions, IDR's, Check Requests, budget reports, and correspondence about resources.

Keeps the AVP and ESA Administrator up to date on all transactions and balances.

DIVISIONAL SUPPORT & PLANNING:
Provides support for Enrollment Management and Divisional events, including recruitment event set-up and operations, and other on-campus (i.e., Housing move-In, etc.). Assists in planning and coordinating department programs, projects, and special events.

OTHER ENROLLMENT MANAGEMENT DEPTARTMENT SUPPORT:
Provides administrative support to Enrollment Management departments including Student Financial Aid, Undergraduate Admissions, New Student & Family Transitions, and Graduate Admissions Operations including but not limited to purchasing via requisitions, IDRs, Check Requests, P-Card, travel processing for staff, HR tasks (including setting up interviews, collecting HR documentation, etc.) and keeping department advised of their budget status.

OFFICE AREA SUPPORT:
Manage the office/reception area for the Office of the AVP of Enrollment Management. Answers telephone calls and greets visitors to the office. Assists students, faculty, staff, parents, and visitors with questions or concerns. Serves as the primary POC for daily operations: IT, housekeeping/EVS, and maintenance requests. Manage and assist with equipment inventory, space inventory, and surplus needs

OTHER:
Perform other duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions, or High School diploma, GED, or equivalent from a…