Administrative Assistant

Longleaf Home Buyers is a growing real estate investment company looking for an Administrative Assistant who is a go-getter that takes pride in ownership, precision, and making sure the details are handled- without reminders.

This role is currently hybrid, with an expectation of transitioning to in-person work in Augusta, GA within the next 30–60 days. Applicants must be comfortable working in person.

This role exists to remove administrative burden from leadership by ensuring financial, operational, and coordination tasks are handled accurately, proactively, and without reminders. This is an ownership role, not a task-by-task position.

Key Responsibilities

• Process payroll accurately and on time, including hours, commissions, reimbursements, and stipends
• Coordinate bookkeeping and serve as the primary point of contact with the bookkeeper
• Collect, organize, and maintain financial records, invoices, and receipts
• Manage utilities and insurance for flip properties
• Track and process vendor and contractor payments
• Maintain organized digital systems and administrative workflows
• Monitor designated inboxes and ensure timely follow-ups
• Support onboarding, HR records, and hiring coordination
• Schedule meetings, manage calendars, and handle logistics
• Maintain Asana tasks and ensure recurring responsibilities are owned and completed
• Provide limited, business-related administrative support to owners when needed
• Proactive ownership rather than reactive task completion
• Ability to think critically and outside the box to find solutions
• Strong attention to detail and accuracy
• Clear communication and consistent follow-through
• Discretion and confidentiality
• Issues are surfaced early, not after they escalate
• If a task is recurring or assigned, it is expected to be completed without reminders.

How Success Is Measured

• Leadership is freed from administrative work
• Payroll, payments, and utilities are accurate and on time
• Clean, timely handoff to bookkeeping
• Systems remain organized and trusted
• Minimal oversight required

How to Apply

(Required – No Exceptions)

• Copy/Paste & submit an application through our Google Form link: (Use the "Apply for this Job" box below)./1
  
  DiduCRkNwYHJE
  57A
• Complete the Predictive Index Behavioral Assessment (link provided in the Google Form)
• Complete the Predictive Index Cognitive Assessment (link emailed automatically after the Behavioral Assessment)

Applicants who do not complete all required steps will not be considered.