Administrative Assistant - CSM Mathematics

Overview

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state.

More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other.

Job : 293787

Location: Augusta University

Full/Part Time: Full Time

Regular/Temporary: (not specified in the provided content)

College/Department Information
The College of Science and Mathematics provides students with strong foundations in the sciences as well as preparation for careers, citizenship, and a life-long love of learning. We are committed to providing experiences promoting scientific inquiry and discovery and dedicated to creating opportunities for intellectual growth and community involvement.

Job Summary
To provide administrative assistance to the CSM Department of Mathematics as well as to the college.

• Provide administrative support to department; gathering signatures and routing paperwork; screening and transferring calls; scheduling appointments for chair; creating requisitions for employment ads; assisting with travel authorizations, travel expense reimbursements, conference registrations and travel arrangements; process foundation reimbursements; enter ePAR and other database information; compile and archive syllabi and other course information as needed.
• As needed, provide administrative support to the College of Science and Mathematics under the direction of the Administrative Assistant to the Dean or other designee specified by the Dean.
• Coordinate customer service for department including managing faculty and student requests as needed; coordinate advising and registration activities.
• Manage timesheets and records for student employees including electronic approvals and entering missed punches.
• Maintain departmental records; coordinate faculty hiring paperwork including preparation and approval of part-time faculty contracts; gather information and prepare department reports/spreadsheets as needed.
• Manage departmental office coordinating departmental office supplies, office equipment, work order requests.
• Gather information and summarize data relevant to departmental activities including budget and instructional areas.
• Perform other duties as assigned.

Required Qualifications

• Associate's degree from an accredited college or university in a related field and a minimum of three years progressively responsible experience in administrative support positions.
• OR High School Diploma, GED from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

• Bachelor's degree preferred.
• Three years' experience in customer service, administrative support, or other similar positions.
• Commitment to the development of a student-centered residential campus environment.
• Depth of understanding of diversity and inclusiveness and how to communicate and action our AU values.
• Ability to respond to sensitive inquiries.
• Demonstrated project management skills.
• Demonstrated team experience.
• Exhibits professional code of ethics.
• Punctual in all job duties.
• Ability to maintain confidentiality.
• Excellent interpersonal, written and verbal communication skills.
• Detail-oriented with strong organizational, prioritization and multi-tasking skills.
• Proficient in the MS Office Suite.

Shift: Days/M-F

Pay Band: B2

Salary Minimum: $15.77/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of…