Administrative Assistant

Job Overview

Eastern Industrial Supplies is seeking a meticulous and highly organized Administrative Assistant to join our team onsite in our Augusta, GA branch and new distribution center. This role is the backbone of our daily operations, ensuring that phone communications are seamless and that our complex invoicing and documentation processes are managed with 100% accuracy. The ideal candidate thrives in a routine-heavy environment and possesses strong technical aptitude for navigating specialized inventory and logistics software.

Proficiency in time management is required to ensure that you meet deadlines effectively while maintaining high standards of excellence that promote efficiency and productivity.

At Eastern, we operate by a simple philosophy:
The Eastern Way
. We take care of our people, drive relentless improvement, and operate with unwavering integrity. We offer a competitive compensation package and the opportunity to be a true architect of a growing company's future. With over 45 years in the industrial distribution industry, over $300 million in revenue, and 20 branch locations in the southeast, we have a mission of “Honoring God in All We Do” to guide our every interaction, creating a workplace where every team member is valued and respected.

• Front Office Reception – managing incoming phone calls.
• Daily Invoicing & Receiving Documentation – review and manage a high volume of paperwork as well as a large digital filing system.
• Freight & Logistics Tracking – audit & capture freight charges, and manage the digital delivery schedule.
• Accounts Receivable Support – process AR payments through the Sales Order Entry system.

• Google Workspace – heavy use of Google Sheets for tracking logs and other Google products (Gmail, Calendar, Drive, Docs, Meet).
• ERP System and Reporting – Solar Eclipse ERP, Inventory Inquiry, Freight Audit Report, and Shipping Manifest Queue.
• Logistics – UPS-ALL and Manifest Processor.

• Precision – double-check every entry. Accuracy in billing is our top priority.
• Work – 2+ years of experience in support and administrative jobs; distribution industry experience is a plus.
• Organization – manage weekly folders and “Hold Files” without losing track of pending items.
• Problem Solving – investigate shipping discrepancies and communicate effectively with Salesmen to resolve “Hold for PO” issues.
• Reliability – maintain a consistent workflow to prevent backlogs.
• Keyboard & Data Entry – fast and accurate skills required.
• Location – work onsite at our Augusta, GA branch location.

If you are a logistics-minded administrative professional who enjoys a fast-paced industrial environment, please complete our online application.

EOE | Drug-free Workplace

An offer of employment with Eastern Industrial Supplies is contingent upon the successful conclusion of a drug test and background check.