Administrative Assistant - Augusta, GA

Administrative Assistant - Augusta, GA

Job Overview

Eastern Industrial Supplies is seeking a meticulous and highly organized Administrative Assistant to join our team onsite in our Augusta, GA branch, and new distribution center. This role is the backbone of our daily operations, ensuring that phone communications are seamless and that our complex invoicing and documentation processes are managed with 100% accuracy. The ideal candidate thrives in a routine-heavy environment and possesses strong technical aptitude for navigating specialized inventory and logistics software.

Proficiency in time management is required to ensure that you meet deadlines effectively while maintaining high standards of excellence that promotes efficiency and productivity.

Why Eastern?

At Eastern, we operate by a simple philosophy:
The Eastern Way. We take care of our people, drive relentless improvement, and operate with unwavering integrity. We offer a competitive compensation package and the opportunity to be a true architect of a growing company's future. With over 45 years in the industrial distribution industry, over $300 million in revenue, and 20 branch locations in the southeast we have a mission of "Honoring God in All We Do" to guide our every interaction, creating a workplace where every team member is valued and respected.

Primary Responsibilities

* Front Office Reception - including managing incoming phone calls.

* Daily Invoicing & Receiving Documentation - will involve the review and management of a high volume of paperwork as well as a large digital filing system.

* Freight & Logistics Tracking - auditing & capturing freight charges, and managing the digital delivery schedule.

* Accounts Receivable Support - includes processing AR payments through the Sales Order Entry system.

Required Tools & Technical Skills

You will be trained on our specific systems, but will need to use:

* Google Workspace:
Heavy use of Google Sheets for tracking logs and other Google products - Gmail, Calendar, Drive, Docs, and Meet

* ERP System and Reporting:
Solar Eclipse ERP, Inventory Inquiry, Freight Audit Report, and Shipping Manifest Queue.

* Logistics: UPS-ALL and Manifest Processor

Requirements

Precision:
You must be the type of person who double-checks every entry. Accuracy in billing is our top priority.

Work: 2+ years of experience in support and administrative jobs, distribution industry experience is a plus.

Organization:
Ability to manage weekly folders and "Hold Files" without losing track of pending items.

Problem Solving:
Ability to investigate shipping discrepancies and communicate effectively with Salesmen to resolve "Hold for PO" issues.

Reliability:
Ability to maintain a consistent workflow to prevent backlogs.

Keyboard & Data Entry:
Fast and accurate skills required for our administrative assistant.

Location:

Ability to work onsite at our Augusta, GA branch location

How to Apply

- If you are a logistics-minded administrative professional who enjoys a fast-paced industrial environment, please complete our online application.

EOE | Drug-free Workplace

An offer of employment with Eastern Industrial Supplies is contingent upon the successful conclusion of a drug test and background check.