Office Specialist Vascular Surgery

Administrative Assistant

This position provides comprehensive administrative support to a vascular surgery division comprising three vascular surgeons, two advanced practice providers, and one registered nurse.

• Maintain calendars for all faculty and staff (clinic, travel, conference, leave)
• Handle QGenda time entry and call schedule for faculty and APPs
• Coordinate travel arrangements, reimbursements, and expense reports for meetings and conferences
• Order supplies and process division requisitions
• Sort and distribute mail for faculty and APPs
• Answer phones, triage patient calls and manage patient scheduling
• Prepare clinic cancellations, schedules, and referral information for approval
• Distribute clinical notes to referring physicians

• Associate's degree from an accredited institution in a related field, OR
• High School Diploma/GED with a minimum of three years of progressively responsible office support experience

• Administrative experience in an academic or medical setting
• Strong knowledge of medical terminology
• Excellent interpersonal, written, and verbal communication skills; proficiency in Microsoft Office and relevant databases
• Detail‑oriented with strong organizational, prioritization, and multi‑tasking abilities
• Ability to maintain confidentiality

• Shift: Days, Monday–Friday
• Pay Band: B3
• Salary Range: $16.54 – $19.86 per hour (commensurate with qualifications)
• Benefits:
  Health, dental, and life insurance;
  Teachers Retirement System (optional retirement plan); paid vacation, sick leave, and 13 paid holidays;
  Tuition Assistance Program for qualifying employees

• Successful background check required
• Credit check may be required for duties involving positions of trust or departmental purchase cards
• Motor vehicle reports required if driving a university vehicle

Augusta University is a proud equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

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Page=_JBPST_FL&Action=U&FOCUS=Applicant&Site Id=12000&Job Opening Id =291903&Posting Seq=1. For questions, call 706‑721‑9365.