Clerkship Program Specialist- MCG Physiology

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world‑class clinicians are bringing the medicine of tomorrow to patient care today.

• Job
• Location:
  
  Augusta University
• Full/Part Time:
  Full Time

Provides essential administrative and operational support for the Department of Physiology's two graduate programs: the Master's in Medical Physiology Program and the Physiology Biomedical Sciences Graduate Program. This position serves as the primary liaison, coordinating communication between the academic department, program faculty, and the university's central Graduate School/College. Core responsibilities include managing the admissions cycle, assisting with recruitment initiatives, and providing student support.

Furthermore, the role involves event planning and execution for key departmental functions, including recruitment events, specialized departmental lectureships, and the annual Physiology research symposium.

• Manages the official system of record by entering course details and facilitates program logistics by scheduling meetings, distributing seminar and journal club announcements, coordinating room setups, and submitting necessary AV/IT requests. Requires fluency in institutional data systems such as Banner, Pounce, Curriculog, and OneUSG.
• Processes and monitors Graduate Laboratory Assistant (GLA) time entry to ensure correct compensation and adherence to hours worked policies.
• Manages special projects requested by the Chairman, Department Administrator, and Program Directors, including logistical oversight of departmental events such as special lectureships and the annual research symposium.
• Develops and produces event materials, coordinates catering arrangements, and personally manages event setup and breakdown.
• Co‑ordinates with the department’s Program Directors, AU Marketing Division, and the Graduate School to market the department programs and recruit a varied and qualified pool of prospective students.
• Maintains the accuracy of the program's information on the department website and in the university catalog/handbook.
• Conducts market research of peer programs in the Southeast region to identify recruitment pathways and competitive advantages.
• Assists the Program Director(s) with the timely and accurate submission of all required student and programming forms and documentation.
• Monitors the program's operating budget and tracks expenditures in coordination with the Department Administrator.
• Manages all programmatic procurement functions, including processing orders for supplies and equipment through eShop and the People Soft Financials requisition system, ensuring compliance and acting as the primary liaison with vendors.
• Assists the Program Directors with the hiring and assignment of Graduate Assistants (Teaching Assistants, Research Assistants, Lab Assistants, etc.) within the department.

• Associate degree from an accredited college or university and one year of experience.
• OR High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years of progressively responsible office support experience.

• Proven ability to manage multiple tasks, prioritize effectively, and work autonomously with minimal supervision.
• Excellent communication skills, both written and verbal, with internal and external stakeholders.

• Knowledge of Microsoft Office and other computer software/databases.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to maintain…