Administrative Specialist I​/Instructional Assistant - Float; MELA MTMO

Job Summary

This float position requires entry-level skills in both administrative work and early childhood education. The employee provides instructional support to the early childhood teacher and classroom. Under direct supervision, the employee provides routine general clerical support such as answering phones, filing, taking and delivering messages, preparing mailings, and photocopying. The Instructional Assistant assists the lead teacher with instructional activities to provide learning experiences to individual and small groups of students.

• Sort and file paperwork (alphabetical, numerical, by subject, etc.) by rules and directions provided.
• Receive, label, log, file and retrieve data (Daily Attendance).
• Answer telephones, screen calls, respond to inquiries and/or refer callers to appropriate individuals and/or departments.
• Some employees may have to deal with sensitive and/or potentially volatile situations.
• Prepare mailings for distribution and/or processing.
• Operate office equipment (copying, adding machine, fax machine, etc.).
• Run errands and work on special projects as needed.

• Assist in the daily care and instruction of children in the early childhood classroom.
• Assist instructional personnel with the presentation of learning materials and instructional exercises.
• Assist individual students and small groups of students to reinforce and follow up on learning activities.
• Supervise students in a variety of educational settings for up to 30-45 minutes each setting.
• Assist in the preparation of a variety of instructional material and learning aids, for use with individual or small groups of students.
• Assist lead teacher (by using good judgment) in taking appropriate action to assist injured or physically ill students.
• Assist in maintaining an orderly, attractive, and positive learning environment.
• Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time, which may or may not be related to their regular responsibilities.

• Graduation from a high school or equivalent with coursework in general office practices and at least six (6) months of related experience.
• Initial Early Childhood Education Certificate or child Development/Award (CDA) credential, or willingness to obtain within one (1) year of employment.
• One (1) year of professional experience working with children in preschool, daycare, or similar setting.

• Must pass a criminal background check, a drug screen and meet all health and immunization requirements.
• Must be able to obtain satisfactory results on a pre-employment physical examination, including tuberculosis screening.

• Skilled In:
  • Effective communication with students, parents or guardians, staff and administrators.
  • Working with children in an understanding, patient, receptive and confident manner.
  • Organizing activities in keeping with the maturity and attention span of assigned students.
  • Following written and oral instructions.
  • Managing student behavior.
  • Using standard office equipment, including personal computer.
• Knowledge Of:
  • Basic concepts of child development and developmental behavior characteristics.
  • Basic effective behavior management techniques.
  • Rules and procedures for child/student safety.
• Ability To:
  • Read and write.
  • Follow verbal and written instructions.
  • Work with students in a positive and confident manner.
  • Observe safe work practices.
  • Establish and maintain cooperative work relationships.
  • Arrive to work in a timely manner.
  • Attend required training.
  • Maintain confidentiality.

The employee is frequently required to stand, walk, speak or hear. The employee is occasionally required to sit; use hands to operate, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 60 pounds. Specific vision abilities required include close vision and the ability to adjust focus. The noise level in the work environment is usually moderately quiet.

• A valid Washington State driver's license is required at the time of appointment or at a time set by the Tribe.
• A valid Adult and Pediatric First Aid/CPR certificate and Food Handler's permit may be required at the time of appointment or at a time set by the Tribe.