Secretary Generalist - Elementary School

This position is 1.75 hours per day working in an Elementary School as Secretary Generalist. Please review the application requirements and additional information below.

The Secretary Generalist - Elementary is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office and secretarial tasks are handled in a timely and professional manner.

• Lakeland also has an Elementary Para educator - SNA Health Room Position for 4.8 district hours per day (Job ) that could be combined with this opportunity for a total of 6.55 hours per day. If you are interested in additional hours, please apply to both positions.
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  * PLEASE NOTE:
  
  Secretary Generalist and Paraeducators are part of separate unions.

• Greet students, staff, parents, community members, and other visitors upon their entrance to the building.
• Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.
• Collect and report lunch count to Nutrition Services daily.
• Put together enrollment packets.
• Provide secretarial service to include supporting with student discipline information & scheduling parent meetings.
• Create files for new scholars, cumulative and health files; review prior school records on new scholars, place in filing system.
• Create and maintain guest employee folders; file updated class lists and health care plans in staff sub folders monthly along with building information.
• Sort incoming and outgoing district and US mail. Ensure distribution of mail into appropriate staff mailboxes.

• Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.
• Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.
• Assist families with Online enrollment; helping to set up Parent Vue account.
• Maintain volunteer records, check that background checks have been performed, etc.
• Ensure office machines are in working condition.
• Prepare appropriate communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community.
• Multilingual staff may be asked to translate within their scope of work.
• May periodically supervise students for a variety of reasons.

High school diploma or equivalent

One (1) year of clerical experience

Microsoft WORD and EXCEL

Positive evaluations

Bilingual

Basic knowledge of a publishing software

Criminal background clearance

Work scheduled hours on a consistent basis

School board policies and procedures

Basic Microsoft WORD and EXCEL

Database management

Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail

Perform safety responsibilities while under pressure.

Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency

Speak, read and follow written or verbal communications: able to proofread

Exhibit proper telephone etiquette

Practice effective safety and security within individual work routines.

Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines

Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community

Cope with and assist angry or distraught students, parents, and other community members

Work collaboratively with District staff and promote teamwork with co-workers

Practice ethical and professional standards of conduct including the requirements of confidentiality

Abide by Federal Way Public Schools' Policies and Procedures

Perform the essential functions of the job with or without reasonable accommodations