MTS Executive Project Manager

JOB SUMMARY

The MTS Executive Project Manager serves as a senior-level administrative and project coordination professional supporting the Chief School Administrator and the overall operations of the Muckleshoot Tribal School. This role ensures that complex projects, governance processes, and executive-level functions are planned, tracked, and completed accurately and on time. The position requires a high degree of independence, discretion, and organizational judgment. The role acts as a central coordination point for meetings, action items, documentation, and executive communications.

It combines advanced executive support responsibilities with long-range project monitoring and follow-through. The position directly supports the educational mission and day-to-day effectiveness of MTS leadership and programs.

MAJOR TASKS AND RESPONSIBILITIES

Works closely with the Chief School Administrator to plan, prepare, conduct, and follow up on all Muckleshoot Tribal School Commission meetings. Develops, publishes, and distributes meeting agendas for all regularly scheduled and special MTS Commission meetings. Records detailed and accurate meeting minutes for MTS Commission meetings and prepares executive summaries highlighting key actions and decisions. Contacts MTS Commissioners prior to meetings to confirm attendance and ensure quorum requirements are met.

Tracks all action items resulting from MTS Commission meetings and monitors progress through completion. Independently monitors projects and action items from initial development through formal adoption by Tribal Council Resolution. Maintains comprehensive tracking systems to ensure no assigned actions or projects lapse or are delayed. Works closely with the Chief School Administrator to develop, review, and refine policies and procedures supporting effective school operations.

Coordinates preparation of materials and documentation for Executive Committee for Education meetings. Plans and prepares work sessions and retreats for the MTS Commission and MTS Administrative Team. Compiles, organizes, and distributes briefing materials required for leadership discussions and decision-making. Coordinates all student, chaperone, and staff travel activities in collaboration with school administrative offices. Ensures travel documentation, schedules, and logistics are complete, accurate, and timely.

Assists the Chief School Administrator with compiling, organizing, and analyzing data related to K-12 standardized testing and academic performance. Prepares reports and summaries related to student performance metrics as requested by leadership. Supports preparation and execution of annual staff training and in-service programs for MTS employees. Coordinates logistics, materials, schedules, and documentation for professional development activities. Accurately records, reviews, and reports MTS Commissioner timesheets in coordination with payroll requirements.

Maintains records related to Commissioner service, attendance, and compensation documentation. Assists with planning, coordination, and execution of the Muckleshoot Tribal School end-of-year celebration event. Coordinates staff recognition activities, including tracking years-of-service milestones in five-year increments. Prepares presentation materials for MTS Commission, Executive Committee for Education, and other required educational presentations. Develops slide decks, briefing documents, and supporting materials for formal presentations and meetings.

Provides executive-level administrative support to the Chief School Administrator, including scheduling, correspondence, and document preparation. Manages calendars, meeting schedules, and coordination of leadership commitments and obligations. Prepares draft correspondence, reports, resolutions, and formal communications as directed. Maintains organized records of governance documents, reports, meeting materials, and official correspondence. Ensures confidential information is handled with discretion and in accordance with established requirements.

Responds to sensitive inquiries professionally and exercises sound judgment in all communications.…