Office Administrator

• Flexible schedule Monday to Friday onsite in Auburn, MA
• 401(k) matching per plan guideline

We are seeking a personable and detail-oriented Office Administrator to proactively assist with efficient and high-quality support at Aimtek, an award winning, family owned and operated manufacturing company that has serviced the Aerospace & Defense industries for over 50 years. As an Office Administrator you will coordinate and perform a wide range of support and operational duties.

• Reading and routing incoming correspondence
• Preparing reports by performing basic information gathering and analysis as directed
• Preparing customer invoices
• Composing and typing routine correspondence
• Answering and screening manager's telephone calls and arranging conference calls
• Arranging and coordinating travel schedules and reservations.
• Conducting research and compiling reports.
• Coordinating and arranging meetings, preparing agendas, reserving and preparing facilities
• Preparing outgoing mail and correspondence, including e-mail and faxes
• Ordering and maintaining supplies and arranging for equipment maintenance
• Establishing, maintaining and updating files, databases, records and/or other documents
• Providing office management, including procurement, vendor management, answering telephones, maintaining office files and assisting office visitors

• Experience using related technology, ERP Software and presentations
• Ability to work on multiple projects simultaneously, follow instructions and adhere to deadlines
• Ability to closely monitor details and ensure that reports, correspondence and databases are accurate
• Sufficient mathematics ability to process account and transaction information
• Proficiency with Microsoft Office Suite especially Microsoft Excel
• Adept interpersonal, communication and teamwork skills
• Background checking in accordance with local/law regulations
• Pre-employment and random drug screening
• Vaccination highly encouraged but not required