Human Resources Specialist; Onboarding Center

Overview

Position Information

Auburn University is seeking an Onboarding HR Specialist who is passionate about serving people with a spirit of excellence. You will serve as a welcome ambassador to the University, helping new employees feel connected, supported, prepared, and proud to be part of the Auburn University community. You will deliver positive and seamless onboarding experiences, engaging and assisting new employees in navigating University resources as they begin their new jobs, while fostering collaborative relationships with University partners to ensure onboarding completion and compliance.

You will serve in an exciting and impactful role as you shape the experience for employees and equip them for success in their new positions. Our dedicated Onboarding Center welcomes new employees into the organizational culture and ensures that new employees are equipped with vital resources and information, and the onboarding experience aids new hires in becoming productive members within the organization as readily as possible.

Our knowledgeable staff is committed to helping new employees acclimate, engage, and grow in the university and surrounding communities. We currently provide onboarding services for Faculty, University Staff, Administrative-Professional and Student (Undergraduate and Graduate) employees.

We serve employees through:

• Assigning new hire paperwork and related tasks
• Assisting with completion of the Form I-9/E-Verify process
• Scheduling orientation for full-time benefits-eligible employees
• Providing guidance to hiring departments

Formal AU title:
Specialist, Onboarding Center

What You’ll Do:

• Create and maintain a positive, efficient, and engaging onboarding experience for new employees.
• Initiate contact once job offers are accepted, ensuring all University-level onboarding activities are completed in a timely manner.
• Provide personalized support to new hires, guiding them through the onboarding process, University procedures, and available resources.
• Stay up to date with human resources and other onboarding-related trends and compliance obligations to make informed recommendations to the manager.
• Track data and trends on new hire volume and activities to ensure onboarding needs are consistently delivered and adjusted appropriately.
• Assist with and make recommendations regarding the development and updates of protocols, materials, and processes of all activities within the Onboarding Center.
• Maintain current knowledge of Form I-9 and E-Verify compliance requirements in accordance with USCIS standards. Accurately perform Form I-9 and E-Verify activities, including foreign national work authorization reverifications and periodic audits of Form I-9 records.
• Schedule new employees for New Employee Orientation (NEO) and delivers orientation content following best practices.
• Coordinate with campus units to conduct on-site onboarding events for mass hires and reciprocal I-9s for employees with unique hiring situations.
• Identify opportunities to engage new employees in activities, programming, or delivery of information that highlights the University’s culture, history, and traditions.

Formal AU title:
Specialist, Onboarding

• Life-Changing Impact:
  Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:
  We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:
  Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:
  The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone:
  Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Ready to lead and shape the future of higher education? Apply today! War Eagle!

• Bachelor’s degree and 3 years of experience delivering advanced, complex, and…