Marketing Project Coordinator

Overview

At CDH Partners, we know each client's goals are completely unique. That's why we collaborate closely with every client to understand their individual needs and vision – whether it's architecture, interior design, or master planning.

As a nationally recognized, woman-owned design firm, our diverse team of architects, interior designers, engineers, and specialists believes the best solutions emerge when we combine your industry expertise with our design knowledge and creative problem-solving. Our building designs are born from true collaboration – blending your vision with our creative architecture, the latest technology, and comprehensive industry research.

We're seeking a strategic and creative Market Project Coordinator to play a vital role in supporting our business development and marketing strategies. This dynamic position manages the proposal/qualifications development process, produces compelling marketing collateral, and contributes to CDH s brand presence through social media, conference readiness, and award submissions. You ll work collaboratively across teams to ensure high-quality deliverables that showcase our firm s expertise and win new business.

• Plan and lead proposal kick-off meetings, creating action plans and timelines for successful submissions
• Manage proposal timelines by communicating with and collecting content from team members (project profiles, cover letters, etc.)
• Produce drafts for review, incorporate customized content, and make edits for final review and revisions
• Print, assemble, and submit final proposals in strict compliance with all RFP/Q instructions and criteria
• Escalate challenges and communicate impacts on proposal timeline and quality to the proposal team

• Create and/or procure marketing materials (market segment brochures, branded materials, special-order items, etc.)
• Produce brochures to target prospective client/project needs
• Create and file Brochure Sheets and Project Profile Sheets for all finished projects
• Maintain backstock of marketing materials
• Ensure CDH brand standards are maintained across all mediums (proposals, brochures, presentations, communications)

• Lead strategy and ideation process for all marketing initiatives and campaigns
• Regularly collect and/or produce social media content (photos, stories, employee spotlights, etc.)
• Coordinate with staff and manager to establish content calendar in advance
• Coordinate email campaigns and participate in creation of graphic and written content for target audiences

• Work with project leaders to identify potential conferences and maintain conference calendar
• Coordinate registration and travel arrangements for selected conferences
• Implement customized-branded approach to each conference through marketing collateral (email campaigns, premium orders, PowerPoint presentations, raffle cards, signage)
• Collect and prepare booth setup materials (presentations, monitors, leave-behinds, premiums, etc.)
• Organize client dinners/hospitality events (sponsors, venue, food, invitations, RSVP management)
• Complete CRM entries of new contacts with follow-up activity reminders and draft thank you notes

• Provide general marketing support including scheduling project photography and assisting at photo shoots
• Assist with special events, including event registration, travel arrangements, and procurement/shipping of materials
• Support award submissions and competitions in which CDH is participating
• Ensure deadlines are established and met; manage upward
• Work closely with marketing, business development, and project delivery staff when producing proposals
• Collaborate with staff to collect, edit, and produce graphically cohesive resumes, project sheets, and proposal materials
• Maintain accuracy of CRM System and database resources
• Manage vendors and interns as needed

• 2-3 years of experience in marketing, proposal coordination, or related field
• Strong ability to identify and obtain time-sensitive proposal…