Portfolio Manager

Overview

About Us The University System of Georgia (USG) comprises 26 higher education institutions and the University System Office (USO). Within the USO, administrative operations are primarily in the Trinity Washington Building, downtown Atlanta. ITS is located in Athens. The USG Shared Services Center (SSC) is in Sandersville. The Georgia Public Library System is in Atlanta. The Georgia Archives is in Morrow, and the State of Georgia Records Center is in Austell.

Job Title: Portfolio Manager

Location: USO-TW Building, ATL

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 290438

This position serves as the primary Board of Regents (BOR) representative for facility outsourcing agreements for operations and maintenance, primarily in on-campus student housing, and manages the overall relationship with the Supplier and participating USG Institutions. It supports the Director of Real Estate Ventures in driving consistency in procurement, finance, processes and standards. It monitors and reports on the Supplier's performance of its contractual requirements and ensures all aspects of the agreement are adhered to or modified as required to reflect current operating practices.

It has overall responsibility for managing and coordinating BOR and USG Institution compliance with its obligations under the agreement. It works with the Supplier's Account Director to support the realization of the goals and objectives of the relationship. This position involves significant coordination with internal stakeholders in Facilities, Fiscal Affairs/Finance, Housing, and Student Affairs.

• Monitor and ensure Supplier provides its required deliverables and meets its commitments
• Liaise with and provide guidance to Supplier's leadership with regard to BOR/USG Institution's strategic needs
• Support objective of integrated, reliable, high-quality, continuous services across all facilities
• Manage the development of O&M and CRR budgets each year
• Review Supplier's management reports and act on identified opportunities and risks
• Manage the governance process and function, and ensure governance meetings are held and recorded in compliance with the agreement
• Participate in the resolution of escalated issues and track and report on progress
• Support the BOR/USG Institution's leadership in ensuring Supplier compliance with Approved Budgets in connection with the Agreement
• Manage the Supplier's performance program as prescribed in the Supplier Agreement
• Manage the approval or decline of any Continuous Improvement Plan for improving Supplier's performance
• Ensure that all contract-related policies and procedures developed by the Provider for the relationship are approved and implemented
• Work with Subcontracts on addendums and updates to the Agreement
• Conduct regular site visits, calls, and meetings with Institution and Supplier representatives
• Review monthly invoices for accuracy and compare to budget expectations
• Attend Quarterly review meetings at each Institution
• Other duties and projects as required or assigned

• Knowledge of Board of Regents organization, policies and procedures
• Knowledge of and familiarity with student life issues
• Knowledge of student housing operations, management, and budgets
• Knowledge of real estate operations and budgets
• Skill in collaborating with multiple constituents
• Skill to lead and work with teams, problem solve, and employ consensus-building techniques
• Skill in portfolio and project management execution
• Skill in reading, analyzing and interpreting financial reports and procedures manuals
• Skill in managing legal documents including contracts and concessionaire agreements
• Skill in decision-making and problem solving
• Skill in oral, written communication and presentations
• Skill with Microsoft Office:
  Excel/PowerPoint/Word
• Skill in learning new software applications
• Skill with People Soft and Banner

USG Core Values
The USG core values are Integrity, Excellence, Accountability, and Respect. Refer to USG Policy 8.2.18.1.2 for details and the USG Code of Conduct. Details are available online at the USG policy manual.

Additional Policy References
Freedom of Expression is supported as listed in Policy 6.5. Details are online at the USG policy manual.

Offers of employment are subject to federal and state laws, statutes, rules, and regulations of this institution, and the BOR policies. Bylaws and Policies are available for inspection upon request.

The University System Office is an equal employment, equal access, and equal opportunity employer. It recruits, hires, trains, and promotes persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws. Questions may be directed to the University System Office Human Resources at .

Individuals requiring disability accommodations may contact Human Resources.