Assistant Property Manager

We are seeking an energetic, organized, and customer-focused Commercial Assistant Property Manager to support the daily operations of a commercial office portfolio. This role works closely with property management, engineering, vendors, and tenants to ensure exceptional customer experience and smooth building operations.

• Serve as a primary point of contact for tenant needs and coordinate with engineering/maintenance teams for timely resolution.
• Build strong tenant relationships; support community-building events and assist with planning and coordination.
• Oversee tenant move-ins and move-outs, including walkthroughs and checklist management.

• Monitor vendor service contracts, agreements, bids, and COIs (via Certrax).
• Support parking operations including billing, counts, and agreements.
• Track and close out work orders in collaboration with engineering.

• Manage accounts receivable, rent collection, and early identification of delinquencies.
• Process and approve invoices/POs through Nexus.
• Oversee Angus billbacks and verify Enertiv billings.
• Assist with operating expense recovery, budgets, reforecasts, variance reports, and special billings.

• Participate in site inspections, pre-construction meetings, punch walks, and vendor management as needed.
• Recommend maintenance, improvements, and operational enhancements.

• Support training of team members and vendors.
• Represent the company through participation in industry events (BOMA, IREM, etc.).

• Bachelor’s degree preferred; high school diploma or GED required.
• 2 plus years of class a commercial property management experience required
• Basic knowledge of accounting, budgeting, and finance.
• Progress toward RPA or CPM designation a plus.
• Proficiency in Microsoft Office, including Outlook.