Sr. Legal Specialist, Executive Operations

Portfolio Business:
Corporate

J.M. Huber Corporation is one of the largest privately held, family-owned companies in the United States. Established in 1883, we are a diversified, global supplier of specialty and commodity chemicals, hydrocolloid solutions, engineered wood products and natural resources to customers spanning a wide variety of industries. With approximately $3 billion in sales and 4,000 employees worldwide, we have a material presence in more than 20 countries.

This role functions as a senior operational partner to the EVP & General Counsel & Corporate Secretary (GC), exercising independent judgment to manage priorities, coordinate cross-functional activities, oversee departmental operations, and support executive decision-making.

The position is responsible for developing and implementing administrative and financial processes that enable the Legal Department to operate efficiently and in alignment with enterprise objectives, acting as a force multiplier for the GC and Legal leadership team.

This role collaborates with the other Sr. Legal Spcialists to serve as partners the Legal department of eleven attorneys supporting differentiated businesses operating globally.

• Manage the GC’s agenda, calendar, and strategic cadence, including Board cycles in partnership with Sr. Legal Specialist, Corporate Governance, leadership rhythms, transactions, and other milestones.
• Anticipate conflicts, preparation needs, and escalation points; ensure the GC’s time is focused on the highest-impact matters.
• Act as a trusted gatekeeper and integrator across competing priorities.
• Design and coordinate onboarding processes of new staff in the legal department.
• Interface with Finance, C‑suite offices, and external parties to coordinate activities and information flow on behalf of the GC.

• Build and optimize the end‑to‑end Legal Department’s budgeting and forecasting function, including assessment of existing processes, design of improved financial controls and workflows, and operate the process ensuring predictability, accuracy and efficiency in the legal financial management model.
• Track, consolidate, and submit internal legal expenses (travel and expenses, training, subscriptions, etc), identify cost pressures, compliance issues, or operational risks and expedite or recommend actions as appropriate.
• Establish and operate disciplined end‑to‑end management processes for a subset of Legal vendors, including vendor onboarding, contract term and renewal tracking, spend monitoring versus budget, and coordination with Finance to ensure accurate, timely payment of vendor invoices. Analyse spending trends, variances, and risks, and provide the GC and legal team with insights to support resource allocation and operational decisions, prepare concise, clear, and GC‑ready financial summaries and narratives.

• Coordinate and prioritize operational support for the Legal leadership team, including scheduling, travel planning, expense processing, and routine meeting logistics.
• Prepare and refine presentations, memoranda, spreadsheets, and other business materials, ensuring clarity, consistency, and professional standards, using the Legal Department’s tools and the full Microsoft Office applications (Word, PowerPoint, Excel, Outlook, Copilot, etc).
• Oversee coordination of departmental operational needs, including office equipment readiness, electronic document execution (e.g., Docu Sign or similar), routine legal formalities, document retention, and the secure sending and receipt of legal correspondence, in coordination with IT, Facilities and other support functions as appropriate.
• Monitor execution of administrative activities to ensure timeliness, accuracy, and alignment with established policies and procedures.
• Identify opportunities to improve efficiency and consistency in Legal Department operations and recommend enhancements as appropriate, including with AI.

• Plan and execute Legal Department meetings,…