Proposal Coordinator

The Proposal Coordinator supports KEMRON’s Marketing and Proposal team by coordinating proposal schedules, compliance, content collection, and document production. This role helps deliver compliant, well-produced proposals and related materials on time, working with technical staff, senior management and leadership, as well as external clients and JV partners.

• Coordinate proposal kickoff activities: outlines, compliance matrix, schedule, assignments, review cycles, and production plan
• Track task status and drive follow-through with contributors; flag risks early
• Maintain file control and version discipline; manage folders and naming conventions
• Perform report processing and production:
  Word formatting (styles, headers/footers, pagination), layout cleanup, and final assembly
• Produce submission-ready PDFs using Adobe Acrobat Pro (combine, optimize, bookmarks, hyperlinks, accessibility/tagging as required, final QC)
• Proofread and QC for grammar, consistency, and compliance with RFP/RFQ instructions
• Maintain and update proposal library content (resumes, project sheets, boilerplate, templates, forms, past performance)
• Coordinate graphics requests and integrate graphics into draft and final documents
• Support smaller proposals/qualifications packages and marketing deliverables as assigned
• Support proposal submissions (portal uploads, file packaging, print coordination when needed)

• Demonstrated ability to meet deadlines, manage details, and support cross-functional work

• 2+ years of experience supporting proposals, reporting, marketing production, or document-intensive project work
• Adobe Acrobat Pro proficiency for PDF production and final assembly
• Report processing/production experience (formatting, QA/QC, and producing submission-ready documents)
• Strong proofreading, grammar, and attention to deta
• Professional communication and follow-up skills; able to work with technical staff and leadership
• Proficiency with Microsoft Office (Word, Excel, Outlook; SharePoint/Teams preferred)
• Ability to work prolonged periods at a computer with sustained attention to detail
• Ability to manage stress under pressure and maintain quality while working against tight deadlines

• Government contracting proposal experience (federal/state/local)
• Familiarity with compliance matrices and RFP/RFQ interpretation
• Experience with procurement portals and electronic submissions
• Adobe Creative Suite (InDesign/Illustrator/Photoshop) experience
• Basic graphics coordination (working with designers, placing graphics, managing captions/references)

• Atlanta-based or remote (U.S.), availability aligned to Eastern Time business hours is preferred
• Standard business hours with flexibility during submittals

• Extended computer work, including repetitive use of keyboard/mouse and prolonged screen time.
• Requires sustained focus for detailed document review, formatting, and quality checks.