Payroll Payables Coordinator

** Payroll Payables Coordinator*
* Corporate

Atlanta, Georgia, US

+ Added - 06/03/2026

** Full-Time*
* ** PAYROLL/PAYABLES COORDINATOR  
-REMOTE ROLE*
* ** SUMMARY*
* The Payroll/Payables Coordinator will be a member of the Chief Financial Officer Team that is responsible for producing and delivering monthly financials to the board of directors and stakeholders.

Payroll Coordinator part of the role entails being responsible for the weekly collection, processing and reporting of hours from various timecard collection tools for approx. 500 contractors that work at client locations in multi-states.

The main deliverable of this part of the role to is produce the Weekly Payroll report with accurate reporting of the contractor timecard hours and reporting of other earnings.

The Payables Coordinator part of this role entails being responsible for the Accounts Payable cycle.

** ESSENTIAL DUTIES AND RESPONSIBILITIES*
* Duties include but are not limited to the following:

+ Review hours reported on weekly timecards including hours reported on timecards in the Vendor Management Systems to ensure accuracy and compliance with specific state overtime rules

+ Follow up with contractors for timely timecard submission and timecard approvers to approve timecards

+ Follow up with internal team recruiters for client approval of reported hours

+ Review contractors have eligible benefit hours for PTO, sick and holiday

+ Review of data in contractor placement records and follow up on any missing information

+ Activate new hires

+ Process terminations

+ Data entry and automated uploads of data in the timecard system

+ Review email communication for terminations and address hours reported after termination date

+ Partner with the Payroll team to confirm final hours reported, process same day final payment

+ Prepare the Weekly Payroll Report. Quality Control check all hours reported for each Friday payroll.

+ Follow up on any unapproved timecards to obtain client approval of reported timecard hours

+ Track any hours adjustments needed on next week's payroll

+ Email follow up on any open items.

+ Responding to inquiries from contractors, regions, and payroll team

+ Entering vendor bills in Net Suite for multi entities and currencies - USD, CAD, EURO, GBP

+ Review, approval and payment of invoices.

+ Daily cash reconciliation and monthly bank reconciliations

+ Quality control check work product and deliverables for accuracy.

+ Organized tracking of action items and follow up.

+ Timely responses to inquiries and requests for information and financial data.

+ Collaboration with team members to research and resolve any issues.

** POSITION REQUIREMENTS*
* + Regular and consistent attendance with ability to perform work and engage with team members and third parties during business hours is an essential function of this position.

** QUALIFICATIONS*
* ** EDUCATION and EXPERIENCE*
* Bachelor's Degree (B.A.) in Accounting or Finance from four?year college or university, or related experience and/or training; or equivalent combination of education and experience.

** CERTIFICATES, LICENSES AND SYSTEMS*
* + Bullhorn Front office and Bullhorn Back Office systems experience a plus

+ ADP Workforce Now payroll a plus

** REQUIRED KNOWLEDGE, SKILLS, ABILITIES*
* + Being a Team player working with colleagues toward the same goal and deliverables.

+ Proficient with Outlook, Teams meetings, sharing Teams files, advanced excel and word skills.

+

Experience with timecard collection for a Staffing and/or Consulting firms where the business model is to pay individuals at the pay rate and invoice clients at the bill rate.

+ Experience producing a weekly payroll report for submission to the payroll team.

+

Experience with Accounts Payable cycle with high volume activity.

+ Experience tracking daily cash activity and performing month-end bank reconciliations.

+ Proficient and expertise using Net Suite ERP systemin a multi-entity and multi-currency environment.

+ Excellent time management and task prioritization abilities.

+ Critical thinking and problem-solving skillset.

+ Excellent communication skills.

+ Successful at multitasking and meeting deliverable timelines.

+ Collaboration skills to partner with team members.

+ Quality control review of work product.

+ Ability to thrive in an extremely fast?paced environment with time sensitive interactive responses to emails and action items.

+ Prioritizing deliverables so that other team members have information they need to perform their tasks.

+ Self-motivated learner.

+ Ability to quickly become an expert.

+ Strong aptitude for technology.

+ Possess solid logic, writing and language skills.

+ Be detailed and organized with excellent follow-up skills.

** WORKING CONDITIONS*
* ** PHYSICAL*
* ** DEMANDS*
* The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While…