Grants Administrator, Conservation

Grants Administrator, Conservation

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The Grants Administrator, Conservation supports the Atlanta Botanical Garden’s Southeast Center for Conservation through full-cycle project management of public and private grants that fund the Garden’s conservation and research programs. The role is heavily focused on federal pre- and post-award activities, including budget review, application assembly, reporting, compliance, and coordination under 2 CFR 200 (Uniform Guidance).

• In coordination with C&R leadership and the Senior Advancement Officer for Conservation, conduct ongoing prospect research to identify aligned funding opportunities
• Review funding opportunity requirements, agency guidelines, timelines, and compliance criteria
• At the direction of C&R leadership, where appropriate, communicate with program officers to assess fit, confirm application details
• Coordinate with C&R staff to gather technical content and supporting documents
• Review draft project budgets and budget narratives for accuracy, allowability, alignment with 2 CFR 200; compliance with grant, audit, and agency guidelines, and internal policy
• Work with C&R staff and Finance to finalize proposal budgets and ensure all cost elements meet funder requirements
• Assemble and edit proposal narratives and attach all required federal and foundation application materials (not responsible for authoring scientific content)
• Prepare and submit federal application packages in funder portals (e.g., Grants.gov, Grant Solutions) and route materials for internal approvals
• Maintain internal deadlines and ensure all components of the application meet agency and institutional requirements

• Review award notices, terms and conditions, and, for public grants, agency-specific compliance requirements under 2 CFR 200
• Collaborate with Conservation program staff to track deliverables, milestones, timelines, and documentation needs
• Coordinate with Finance to create reimbursement requests, prepare documentation, and ensure accurate financial reporting
• Assemble, edit, and submit interim and final programmatic and financial reports to federal and foundation funders
• Ensure compliance with federal administrative, financial, and documentation standards
• Maintain audit-ready records and respond to information requests for monitoring or site visits

• Maintain organized, complete grant files, calendars, workloads, and records in designated systems, such as , shared drives, and Amplifund
• Track proposal submissions, award statuses, reporting deadlines, and grant histories
• Ensure consistent data integrity and maintain accurate documentation throughout each grant's lifecycle

• Working closely with the Senior Advancement Officer for Conservation, liaise between Advancement and Conservation & Research teams for all grant-related tasks
• Participate in relevant recurring meetings in C&R and Advancement, as needed, to stay abreast of current projects and share out
• Provide regular updates to the Conservation & Research leadership and coordinate closely with Finance on budget, expenditures, and reporting
• Support funder stewardship efforts through accurate reporting, documentation, and communication with funders as required

• Highly motivated, a self-starter, and a team player with energy, positivity, and flexibility who is interested in learning all facets of philanthropic and federal grants management
• Has strong interpersonal skills, excellent editing and project/time management skills, the ability to analyze grant budgets, fine attention to detail, and adaptability to a fast-paced work environment
• Can work occasional evenings and weekends to meet external deadlines
• Must demonstrate full computer proficiency, including Google Suite; experience with databases and grant/fund management systems (e.g., Raiser’s Edge, Amplifund, ) is preferred
• Holds an undergraduate degree and a minimum of 2-4 years of…