Educational Program Specialist

Overview

Job Title: Educational Program Specialist 1
Location: Augusta University
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job : 290029

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences.

Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other. Augusta University  distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia (USG) comprises 26 institutions of higher education and the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. More details on the USG values and Code of Conduct are available in USG Board Policy 8.2.18.1.2. USG also supports Freedom of Expression as stated in Policy 6.5. Location information for Augusta University campuses is provided below.

Location
Augusta University 4 Our Health Sciences Campus, 1120 15th Street, Augusta, GA 30912
Our Summerville Campus, 2500 Walton Way, Augusta, GA 30904

College/Department Information
The College of Allied Health Sciences at Augusta University trains and educates todayanes health care professionals: the therapists, technicians, administrators, managers and assistants who are the backbone of our countrys health care workforce. Our mission remains vital as population health needs rise and reforms continue. We lead in interdisciplinary, distance, and applied education with expansion in graduate programs and research initiatives.

Job Summary
The Education Program Specialist will provide administrative academic support for the Physical Therapy program by supporting the admissions and recruitment process, student support, course management, and program evaluation.

The duties include, but are not limited to:

• Admissions Support
  • Serve as the primary point of contact for applicants and prospective students, providing information on admission requirements, status updates, and program details. Respond to inquiries from prospective students via phone, email, and in-person meetings.
  • Review applications for completeness and accuracy, providing feedback to applicants when needed.
  • Evaluate prospective student transcripts through grade conversion and GPA calculations, create and maintain applicant files for review by the Chair, Program Director (PD), and admissions committee, ranking applicants based on established criteria.
  • Update and maintain Excel spreadsheets to track applicant characteristics, qualifications, and admissions data.
  • Coordinate with the admissions team to ensure timely processing of applications. Present Admissions updates at bi-monthly faculty meetings.
  • Coordinate the end-to-end admissions process, scheduling interviews, maintaining applicant databases (PTCAS, Slate, Web Admit), and ensuring timely progression of applicants to meet annual cohort goals.
  • Collaborate with Graduate Admissions to ensure seamless data integration between Slate and PTCAS, addressing applicant-specific issues and updating systems as needed.
  • Host virtual meetings with new cohort to provide essential details and address questions.
  • Maintain student records, track enrollment data and prepare semesterly and annual reports for institutional use.
  • Troubleshoot and resolve issues with PTCAS and Slate systems to maximize efficiency and enhance applicant experience; update the PTCAS website annually.
  • Serve as a member of the DPT Admissions Committee.
  • Export data from PTCAS and Slate to create and maintain reports; compile this information and present it at admissions committee meetings.
  • Oversee correspondence with incoming learners throughout the spring and summer, ensuring they receive all necessary information ahead of their arrival.
• Recruitment
  • Participate with the Admissions Committee in recruitment events and information sessions. Develop and maintain relationships with feeder schools, community organizations, and other key stakeholders.
  • Participate in recruitment events on/off campus providing detailed information about program, admission requirements, and application process.
  • Assist in promoting the DPT program by creating recruitment fliers, communicating with undergraduate advisors, delivering occasional department tours, and…