Senior Living Front Desk Concierge; Brookhaven, Ga

POSITION:
Concierge

TITLE OF IMMEDIATE SUPERVISOR:
Community Coordinator

DEPARTMENT:
Resident Relations

STATUS:
Non-exempt/Hourly

The Concierge serves as the first point of contact for Orchard and demonstrates a friendly cheerful disposition, as well as excellent communication and organizational skills. They lead, train, and supervise the front desk First Impressions team and model the company FAMILY values and best practices. The Concierge coordinates with the leadership team members on behalf of visitor and family requests and is responsible for the first impressions and hospitality staff onboarding training.

• Must be 21 years of age or older
• High school diploma or GED required
• Proven customer service experience and skills
• Must successfully clear a background check, TB skin test or x‑ray, and health screening
• Current CPR certification
• Must have a valid driver's license
• Current certificate of training for successful completion of the five (5) hour initial fire safety training provided by the Rules and Regulations of the Georgia Safety Fire Commissioner

• Serves visitors by greeting, welcoming, directing, and announcing them appropriately
• Manages schedule for front desk team, ensuring the position is covered during scheduled hours
• Demonstrates proficiency in responding to inquiries
• Answers, screens, and forwards any incoming phone calls in a professional manner
• Maintains security by following procedures and controlling access (monitor logbook, issue visitor badges, provide name tags to employees following name tag process)
• Keeps office areas (lobby, consult room, front desk) neat and stocked; ensures doors are free of finger/hand prints
• Serves as a liaison between all departments
• Assists in employee onboarding as necessary
• Completes administrative tasks accurately and in a timely manner
• Demonstrates proficiency in Microsoft Office and database input
• Receives and sorts daily mail/deliveries
• Updates appointment calendars and schedule meetings/appointments
• Performs clerical duties such as filing, photocopying, collating, and faxing
• Provides a warm, welcoming and friendly atmosphere for residents, family, visitors and staff
• Creates and implements monthly front desk customer service training; coordinate with Sales Care Counselor to review phone inquiry and walk in tour training; maintain record of attendees, topics, and date of each training
• Participates in separate inquiry handling training provided by Sales Care Counselor
• Leads creation and implementation of Guest Meal process and accounting; coordinates with the Business Director
• Leads New Resident Orientation process, ensuring every leadership team member meets new resident on the day after move‑in
• Produces, distributes, receives, and interprets Resident and Staff Satisfaction surveys; shares results with Executive Director and leadership team
• Employees must dress according to the requirements of the job. All employees will be advised of the appropriate dress for their job classification. Personal appearance is outlined in detail in your employee handbook. Please note the following highlights for expectations related to First Impressions/Concierge Team.

• Business casual attire:
• Dress pants/skirt and top
• Tight fitting, low cut, or otherwise revealing clothing are neither appropriate nor acceptable
• Denim jeans are not appropriate, accept on designated casual days

All employees must wear nametag

Neatness, cleanliness, and good personal hygiene are important

Nail and hair color should be business professional as defined by Orchard

• Works with integrity; upholds organizational values
• Ability to handle multiple priorities
• Possess written and verbal skills for effective communication
• Competent in organizational & time management skills
• Demonstrates good judgment, problem solving and decision‑making skills
• Ability to make responsible choices, decisions and act in a resident's best interest
• Ability to work independently without direct supervision by following Orchard Senior Living's procedures and guidelines
• Proficiency in computer skills, Microsoft Office & the ability to learn new applications
• Makes individual contributions to the success of the business and be a key member of an experienced team

• Adheres to all Orchard policies and procedures
• Maintains absolute confidentiality of all information pertaining to residents, families, and staff and adheres to all HIPAA rules
• Displays a positive and professional image and attitude in all relationships with residents, families, peers and in the community. Outlined in detail in the employee handbook
• Maintains positive communication and team collaboration
• Serves as an ambassador for Orchard at all times.
• Demonstrates ongoing responsibility for self‑education
• Maintains resident and personal safety regarding occupational health and safety
• Attends regularly scheduled department meetings
• Responsible for maintaining all continuing education and training…