Administrative Coordinator

About

At , also known as JINGDONG, everything begins with a bold idea and the drive to make life smarter, faster, and more connected. What started in China has grown into one of the world’s most trusted technology and supply chain ecosystems, serving over 700 million customers. From retail and logistics to tech, property, and beyond, we’re all about innovation that actually makes a difference.

is expanding worldwide through a digitally intelligent, cross-border supply chain and world‑class logistics network. With platforms like Joybuy connecting trusted products to customers everywhere, our teams stretch across China, the U.S., Europe, APAC, the Middle East, and beyond. Every year, we welcome over 20,000 students and graduates into our business, showing our commitment to young talent and the fresh ideas that drive our future.

Join us and contribute to global projects from day one.

Learn more about who we are and what we do:

We believe great ideas can come from anywhere, and often, they come from you. As an intern or graduate at , you’ll work on meaningful, hands‑on projects, learn from talented colleagues across our global network, and grow in a supportive, fast‑paced environment designed for development. With competitive compensation, great office locations, and a people‑first culture that champions continuous learning, you’ll have everything you need to thrive and kick‑start your career.

You’ll be joining the JD Vanguard (JDV) Graduate Program, our frontline leadership pathway for the next generation of supply chain talent. Over the course of a year, you’ll take on real projects, build technical and people‑leadership skills, and learn how JD Logistics operates at a global level, with the opportunity to extend and continue your journey.

Job Title: Administrative Coordinator – Vendor Relations & Procurement

Location: Edgewater Park, New Jersey

Department: Administration / Operations Support

The Administrative Coordinator – Vendor Relations & Procurement will manage day‑to‑day administrative support across vendor relations, supply ordering, and expense tracking. This role ensures the warehouse and office operations run smoothly by maintaining supply levels, tracking inventory, coordinating with vendors, and managing invoices/credit card usage.

• Vendor Management Serve as the primary point of contact for vendors and service providers. Negotiate pricing, contracts, and terms to ensure cost‑effective purchasing. Monitor vendor performance and resolve issues related to deliveries, billing, or quality.
• Procurement & Inventory Order office and warehouse supplies (PPE, packaging materials, equipment, etc.) based on operational needs. Maintain accurate records of supply usage and ensure minimum stock levels are available. Track and reconcile supply inventory across multiple warehouse locations.
• Expense & Invoice Tracking Manage company credit card usage, ensuring accurate expense categorization. Process invoices, verify accuracy, and liaise with finance for timely payment. Maintain monthly reports for purchasing, vendor spend, and cost analysis.
• Administrative Support Support warehouse leadership with purchasing requests and vendor‑related projects. Prepare documentation, reports, and presentations as needed. Ensure compliance with company procurement and finance policies.

• 2+ years of experience in administrative support, procurement, or vendor management (logistics/3PL experience preferred).
• Strong organizational skills with attention to detail and accuracy.
• Proficient in MS Office Suite (Excel, Outlook, Word); experience with ERP/WMS systems a plus.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and negotiation skills.

• Be part of a global logistics leader with strong growth in the U.S. market.
• Exposure to vendor management and operational supply chain support.
• Collaborative work environment with opportunities to grow in operations and administration.

At , we are committed to creating an inclusive workplace where every voice counts and every talent belongs. We are proud to be an equal opportunity employer. All employment decisions are made without regard to race, color, religion, gender identity, sexual orientation, national origin, disability, age, veteran status, or any legally protected characteristic.

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