Contracting Officer

UNCLASSIFIED POSITION IN THE PURCHASING DEPARTMENT

Please refrain from attaching personal and identifiable information:
Driver’s License, Photo on Resumes, DD214, Vaccination cards, etc.

Bachelor's Degree in accounting, business or public administration, or a related field required; supplemented by three years of experience in contract administration/management preferred; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Resumes are welcomed without personal and identifiable information.

May be required to possess and maintain a valid Georgia driver's license.

Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position.

The examination process will include the following: application review and evaluation to establish a rating to reflect Qualified or Not Qualified. An application must document that the applicant possesses the minimum knowledge, skills, education, and experience listed. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/coursework used to qualify for this position.

All applications must be completed in full before they are submitted. Please review all applications for accuracy and make all corrections before submission because errors can result in not meeting the minimum qualifications. Additional information will not be accepted after applications are received by the Human Resources Department.

The purpose of this classification is to serve as liaison between the Department of Purchasing & Contract Compliance and the Department of Real Estate & Asset Management (DREAM) and coordinate the procurement and contract administrative functions for DREAM.

• Serves as the liaison between the Department of Purchasing & Contract Compliance and the Department of Real Estate & Asset Management (DREAM).
• Assists in the preparation and development of the scope of work or statement of work for various solicitation documents on behalf of DREAM including Request for Proposal (RFPs), Invitation to Bid (ITBs), Invitation to Bid Commodities (ITBCs), E-Quotes; advises DREAM on contract administration.
• Plans and conducts a variety of pre‑award and post‑award contract administration activities on behalf of DREAM.
• Develops appropriate project documents; manages project schedules and standards as requested.
• Complies contract updates and develops reports for senior management. Prepares documentation for contract modifications (i.e. change orders, amendments, contract extensions, etc.).
• Provides technical consultation to DREAM on the procurement process, solicitation status and administration of DREAM contracts/purchase orders.
• Prepares all agenda items for DREAM procurements for consideration and approval by the Board of Commissioners (BOC).
• Prepares and processes emergency/urgent requests according to Purchasing Code Section 102-385.
• Tracks the status of DREAM contracts and provides notes to supervisors and area managers as required; inputs requisitions and delivery orders into automated system; ensures specifications and commodity codes are correct and vendors are registered in AMS system.
• Enters electronic Standard Requisition s with Encumbrance (RQS), Non Pre‑Encumbering Requisition s (RQN);
  Delivery Orders (DO), Agenda Management System, verifies specifications and ensures vendor information and commodity codes are accurate. Prepares Purchase Order (PO/DO) modifications when required; copies and scans documents to appropriate electronic files; identifies specific job‑related training to coworkers for cross‑training purposes.
• Confirms availability of sufficient funds for awards; takes action to make funds available in proper accounting line(s) as necessary; identifies deficiencies in funding lines and notifies management and user…