US Operations Marketing Coordinator

Position Overview

The Administrative & Marketing Specialist will support the company’s US operations by overseeing administrative processes, managing customer accounts, and executing marketing initiatives. This role serves as a key interface between US customers and our German HQ, ensuring smooth operations, strong client relationships, and effective cross‑functional communication.

• Oversee the inquire‑to‑order process and manage order processing, including import/export procedures
• Receive inventory and handle accounts payable; prepare invoices and forward orders to customers
• Serve as primary interface between US customers and HQ in Germany
• Define sales targets and strategies to drive growth
• Prepare annual sales forecasts for existing customer accounts
• Provide ongoing sales support and facilitate the expansion of existing accounts
• Enable effective communication across cross‑functional teams at German HQ

• Develop and implement marketing strategies in collaboration with HQ and cross‑functional teams
• Manage social media efforts and content distribution
• Collect and maintain marketing collateral materials
• Conduct market research to identify target market opportunities
• Develop website design and content to support SEO/GEO initiatives, ensuring high visibility and easy access to marketing materials, product portfolios, and company information

• Bachelor’s degree in business administration, Marketing, or a related field
• 2+ years of experience in administrative support, sales support, or marketing coordination
• Strong communication skills and ability to work across international teams
• Experience with CRM systems, order management, and invoicing
• Knowledge of social media management and digital marketing best practices
• Highly organized, detail‑oriented, and able to manage multiple tasks simultaneously
• Fluent in English, German language knowledge and intercultural experience a plus

This role includes a comprehensive benefits package, such as:

• Competitive 25 days PTO and sick leave
• Paid U.S. federal holidays

We are an Equal Opportunity Employer and make recruitment, employment, promotional, and all other personnel decisions without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, marital status, disability, veteran status, or any other characteristic protected by law.