Executive Assistant

We are seeking a highly capable, experienced Executive Assistant to support a senior executive in a fast-growing digital marketing firm. This role is part-time to start, with the potential to expand based on performance and business needs.

We are looking for someone sharp, proactive, organized, and capable of thinking ahead. The right candidate will bring structure, consistency, and accountability to a fast-moving environment.

• Manage calendar scheduling and time prioritization
• Coordinate internal and client meetings
• Track action items and ensure timely follow-ups
• Organize and maintain digital files and documentation
• Draft and edit professional communications
• Assist with project coordination and task tracking
• Help bring operational discipline to ongoing workflows
• Anticipate needs before they become problems

• Minimum 2+ years of experience as an Executive Assistant or high-level administrative professional
• Demonstrated experience supporting a senior leader
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities without dropping details
• Proactive mindset — you don’t wait to be told what to do
• High level of discretion and professionalism
• Tech comfortable (Google Workspace / Microsoft 365 / task management tools)
• Strong problem-solving ability and sound judgment

• Follow-up items are not missed
• The executive’s schedule runs smoothly and intentionally
• Communication is clear, concise, and timely
• Issues are identified early and handled calmly