Executive Assistant

LHH is seeking a highly skilled Executive Assistant for an renowned non‑profit organization. This role will provide advanced, high‑level administrative support to two senior leaders. This temporary role requires exceptional discretion, sound judgment, initiative, and a strong understanding of academic culture and institutional operations.

• Manage complex executive calendars, including scheduling high‑level meetings and coordinating travel
• Prepare, review, and edit correspondence, reports, presentations, and briefing materials on behalf of senior leadership
• Handle highly confidential and sensitive information with professionalism, discretion, and integrity
• Serve as the primary point of contact between senior executives and internal/external stakeholders, including faculty, staff, students, and governing bodies
• Coordinate communications across multiple departments and ensure timely, accurate responses to inquiries
• Oversee the day‑to‑day operations of the executive offices, ensuring efficiency and professionalism
• Answer and screen phone calls, coordinate visitors, and manage internal and external resources
• Cultivate and maintain professional relationships with vendors and service providers
• Support administrative logistics for meetings, travel, events, and office functions
• Assist with planning, execution, and tracking of projects and strategic initiatives
• Conduct background research and compile materials for executive meetings and presentations
• Compile data, maintain records, and update databases
• Manage confidential electronic and paper filing systems, ensuring proper document retention and compliance
• Coordinate high‑level meetings, retreats, committee sessions, and College‑wide events
• Prepare agendas, take and distribute meeting minutes, and track follow‑up actions
• Partner with colleagues across departments to ensure smooth and effective office operations
• Maintain a consistently professional demeanor while working with diverse populations

• Bachelor’s degree or an equivalent combination of education and experience
• 5–7 years of progressively responsible administrative or executive support experience
• Proficiency with Microsoft Office Suite, Google Workspace, and enterprise email/calendar systems
• Exceptional organizational, written, and verbal communication skills
• Ability to manage competing priorities, meet deadlines, and work independently with minimal supervision