Executive Assistant

Atrium is seeking on behalf of our client an Executive Assistant based in Atlanta, GA
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A background check may be run only after a conditional offer is made, where permitted by law
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Employment Type: Contract to hire

The Executive Assistant will provide high-level administrative support to the Chief External Affairs Officer (CEAO), ensuring smooth operations and effective communication across the organization. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will serve as a key liaison between the CEAO, internal teams, and external stakeholders. Must be legally authorized to work in the United States.

• Act as a primary point of contact and “gatekeeper” for the CEAO, managing communications and prioritizing requests.
• Manage and maintain the CEAO’s calendar, including scheduling meetings, calls, and travel arrangements.
• Prepare and organize materials for meetings, ensuring the CEAO is informed and equipped for all engagements.
• Coordinate logistics for board and committee meetings, including scheduling, materials preparation, and follow-up.
• Oversee expense reporting, budget monitoring, and contract processing in compliance with internal policies.
• Draft correspondence, maintain records, and support special projects, presentations, and workflow improvements.

• Ability to work independently in a fast-paced environment with minimal supervision.
• Strong organizational and administrative skills with attention to detail and accuracy.
• Excellent verbal and written communication skills; ability to manage sensitive information with discretion.
• Advanced proficiency in Microsoft Teams, Outlook, Word, and PowerPoint; proficiency in Excel and Zoom.
• Familiarity with Salesforce, expense management systems (e.g., Concur, Expensify), and workflow tools like Asana.
• Ability to manage complex scheduling, travel arrangements, and board-related logistics.

• Experience supporting C-level executives in nonprofit or mission-driven organizations.
• Knowledge of corporate governance and board administration practices.
• Ability to create presentations and visual workflows using tools like PowerPoint and Lucidchart.
• Strong problem-solving skills and ability to streamline processes for efficiency.
• Commitment to diversity, equity, and inclusion in vendor and operational practices.

• Bachelor’s degree or equivalent experience required.
• Minimum of one year of experience supporting a C-level executive.
• Ability to travel at least twice annually for 2–4 days per trip.
• Demonstrated commitment to organizational mission and values.

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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