Project Coordinator Security Clearance

Position: Project Coordinator with Security Clearance
Description DNI is seeking an experienced Project Coordinator to support the Communication & Program Strategy Accountability Offices. This role is essential in managing executive functions through high-level administrative support, effective coordination, and clear communication. You will handle complex schedules, coordinate critical meetings, prepare key documents, and manage logistics for both virtual and in-person events. The position demands strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

Proactive problem-solving and maintaining confidentiality are crucial. The ideal candidate will thrive in a dynamic setting, ensuring smooth and efficient operations for our leadership team. Requirements

Key Responsibilities:

* Calendar Management:
Oversee and manage leadership calendars, ensuring optimal scheduling and resolving conflicts efficiently.

* Meeting Coordination and Support:
Schedule and prepare for meetings, managing all logistics, including virtual support and technical setup.

* Documentation and Reporting:
Prepare, review, and distribute essential documents and updates, maintaining organized and accessible electronic files.

* Logistics and Technical Support:
Coordinate logistics for travel and meetings, ensuring materials and documents are properly managed and archived.

* Administrative Duties:
Manage office supplies, distribution lists, and executive communications, ensuring smooth daily operations.

* Communication and Coordination:
Serve as the primary communication link for the executive team, facilitating accurate and timely information exchange.

* Process Improvement:
Develop and refine SOPs, identifying and implementing improvements to enhance administrative efficiency.

Required Qualifications:

* Education:

Bachelor's degree in Business Administration, Office Management, or a related field.

* Experience:

Minimum of 3-5 years of experience in executive administrative support, office management, or a similar role.

* Technical

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms such as Microsoft Teams and ZOOM. Familiarity with document management systems like SharePoint.

* Organizational

Skills:

Exceptional organizational skills, with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

* Communication

Skills:

Excellent written and verbal communication skills, with the ability to draft clear, concise, and professional correspondence.

* Problem-Solving

Skills:

Ability to identify issues and develop effective solutions, particularly in high-pressure situations.

* Interpersonal

Skills:

Strong interpersonal skills, with the ability to work collaboratively with leadership and team members.

Preferred Qualifications:

* Advanced

Experience:

Experience supporting executive leadership in a public health or government setting, including coordinating high-level meetings, managing communications, and overseeing logistics is highly desirable.

* Industry Knowledge:
Familiarity with public health programs, evaluation methods, and government protocols. Benefits Benefits Include:
* Covers 100% of employee benefit premiums, including Medical (PPO or HDHP Option), Vision, Dental
* Matching 401K
* Short- and Long-Term Disability
* Pet Insurance
* Professional Development/Education Reimbursement
* Parking and Transit Benefits for NY, NJ, ATL, and DC Metro areas Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.