Part Time Office Manager

Job Title:

Part Time Office Manager

Location:

Atl Metropolitan State College

Regular/Temporary:
Regular

Full/Part Time:
Full-Time

Job

The Administrative Assistant performs general office duties in support of department staff and supervisors. This position performs clerical and administrative duties throughout the college, assisting students and visitors with general department Information and direction

• Manage daily activities of the SSS office including, student check in, greeting students, contacting students for appointments, and supervise student workers; provide administrative support to the Project Director and clerical assistance to the SSS staff.
• Maintain Blumen database and participant student files and generate reports, schedule tutoring appointments for participants; schedule educational and cultural enrichment events; oversee all event planning duties for workshops, including scheduling rooms, ordering supplies and food when needed, and distributing evaluations; input and maintain all program evaluation data.
• Maintain ledger of expenditures and reconcile budget monthly; handles routine office activities Including greeting visitors, answering telephones, maintaining files, preparing correspondence and reports, and ordering office supplies.
• Prepares various departmental and institutional reports; supervises work-study students; opens and distribute mail as needed; logs correspondence and various requests for service forms; maintains log of all checks received; maintains office calendar; composes, checks, and proofreads outgoing correspondence.

Associate's degree preferred for this position. Minimum two years of experience in an academic environment or a related field; supplemented by considerable secretarial experience in varied, complex office work; or an equivalent combination of training and experience. Individual with background similar to the SSS participants highly preferred.

Abilities

• Ability to maintain the office with minimum supervision.
• Ability to work closely with students, faculty, and staff to ensure that all office operations are handled in an efficient and effective manner.
• Requires the ability to operate a computer, copier, and other standard office equipment.
• Ability to work cooperatively and effectively with others.
• Proficiency in the use of Microsoft Office applications.
• Ability to be organized and handle multiple tasks.
• Ability to prepare and/or process purchase orders.
• Ability to use small office equipment, including copy machines or multi-line telephone systems.
• Ability to use computers for data entry.
• Ability to use computers for word processing and/or accounting purposes.
• Extensive computer use in administrative areas with an emphasis on the BANNER student Information system.

Skills

• Strong oral and written communication skills as well as good listening skill.
• Independent judgment based on knowledge gained through the performance of responsible secretarial duties.

Offers of employment are contingent upon completion of a background investigation, including a criminal background check, demonstrating your eligibility with Atlanta Metropolitan State College, as determined by Atlanta Metropolitan State College in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Atlanta Metropolitan State College is an equal opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military/veteran status.

EVerify # 111036 4/2/2008

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