Administrative Assistant

G+D makes the lives of billions of people around the world more secure. We shape trust in the digital age with built-in security tech in three segments:
Digital Security, Financial Platforms and Currency Technology. We have been a reliable partner for our customers for over 170 years with our innovative solutions for Security Tech! We are an international technology group and traditional family business with over 14,000 employees in 40 countries. Creating Confidence is our path to success. Trust is the basis of our collaboration within G+D.

We are the reliable partner for all challenges resulting from the Internet of Things. We offer a complete connectivity portfolio for mobile network operators, automotive manufacturers, technology companies such as chip and module manufacturers as well as transport and logistics providers. Our portfolio includes highly secure solutions in the area of connectivity & IoT, from classic SIM, eSIM and iSIM, to the associated embedded operating systems and life cycle management, through to services for global connectivity and IoT solutions.

Do you want to actively shape the digital transformation with us?

This is a Hybrid role responsible to provide administrative support to two Vice-Presidents and to director level staff. Performs Office Manager duties for Atlanta and San Jose offices. Will work with other administrative personnel in supporting the management team. Must be a team player, detail-oriented, able to multi-task and work well under tight deadlines. Ability to take charge and determine priorities is a must.

• A High School diploma and 3 years of administrative experience
• Must have experience supporting senior staff in a fast-paced and demanding work environment

• Demonstrated professionalism, discretion and experience working with and protecting highly confidential information
• Proficiency in full Microsoft Office Suite
• Demonstrated ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Exercise excellent judgment in setting priorities and interacting with internal and external contacts
• Ability to work well under pressure and respond to tight deadlines
• Excellent verbal and written communication skills
• Strong focus on customer service, team player mentality and ability to work collaboratively with others
• Excellent knowledge of administrative procedures and ability to operate office equipment

• Administrative support to two Vice-Presidents and limited support to other staff
• Scheduling/Calendar Management
• Manage any conflicts and send reminders to staff on tasks/meetings where there are deadlines/to-dos
• Setup reminders on key deliverables and monitor deadlines
• Makes or manages travel arrangements (airline and hotel reservations) and processes expense reports for two for Vice-Presidents and several other staff
• Expense report screening for staff reporting to the Vice-President before Vice-President approves
• Establishes and maintains effective and cooperative professional business relationships with all levels of management, employees and outside clients
• Ensures that all other clerical duties such as file maintenance, faxing, etc. reports are completed
• Coordinates conference/meeting room set-up, ordering catering and making logistical arrangements.
• Perform Office Manager duties for the Atlanta office, including but not limited to assisting with Social Committee and Office Events, receptionist duties, stocking office supplies and beverages, mail management and watering plants
• Perform Office Manager duties for the San Jose that can be performed remotely such as, but not limited to correspondence, stocking office supplies, assisting with Social Committee and Office Events.
• Provides backup assistance to other administrative support team members as needed
• As needed, answers telephone and provides information or routes calls appropriately
• Provides backup support to Sr. Executive Assistant on United Airlines Amenities program, Wells Fargo Corporate Card program and other duties
• Other duties and projects as assigned

This position offers annual bonus eligibility and a comprehensive benefits package, including medical, dental, vision, paid time off and holidays, 401(k) with match, disability and life insurance, flexible spending accounts, commuter benefits, education assistance, pet insurance, legal services, and more.