Faculty Support Coordinator; CEE

Overview

Job Summary

Perform and coordinate administrative and financial support activities required by assigned faculty member(s) and associated research group(s). This position will interact on a consistent basis with: assigned faculty, research group staff and sponsors. This position typically will advise and counsel: research group staff. This position will supervise: NA.

• Job Duty 1 - Coordinate proposal preparation and submission (data collection, tracking of statistical information, routing, editing).
• Job Duty 2 - Compile information, confer with appropriate staff and prepare drafts of correspondence and reports.
• Job Duty 3 - Process check requests including support documentation. Coordinate monthly purchases statement reconciliation. Enter purchase orders through accounting system.
• Job Duty 4 - Assist PI's regarding interpretation and application of administrative policies and procedures .
• Job Duty 5 - Liaise with financial office in coordinating oversight of sponsored project activity.
• Job Duty 6 - Coordinate hiring process for assigned group by assembling personnel forms and arranging transportation and accommodation for new employees.
• Job Duty 7 - Coordinate and participate in visits, meetings, seminars and video conferences.
• Job Duty 8 - Maintain faculty calendars. Prepare and update faculty CVs and bio-sketches; update faculty members' database.
• Job Duty 9 - Perform other duties as assigned

Educational Requirements
Bachelor's Degree or an equivalent combination of education and experience

Required Experience
Five to seven years of job related experience

• Excellent written and verbal communication, customer service, and organization skills.
• The ability to prioritize tasks, work independently, and/or work within a team environment.
• Experience with event planning and execution.

This job requires working knowledge of administrative support processes required for an academic/research group within a university environment. Included are skills in financial record keeping, report writing, communications and customer service. Use of office and specialized computer applications and systems is required.

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards.

More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://(Use the "Apply for this Job" box below)..

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services.

Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and…