Executive Assistant, Sr

Who are we?

At Finastra, we are a dynamic global provider of open finance software solutions, dedicated to expanding access to financial services. Our innovative applications span Lending, Payments, Treasury and Capital Markets, and Universal Banking. Proudly serving over 8,000 customers, including 45 of the world's top 50 banks, we aim to boost financial inclusion for all. Join us and be part of a vibrant company that embraces diverse perspectives, and is committed to doing well by doing good.

The Executive Assistant provides high‑level administrative and operational support to senior leadership, ensuring seamless coordination across internal teams and external stakeholders. This role is critical to enabling strategic execution by managing complex calendars, preparing executive communications, and facilitating smooth operations across global locations. The ideal candidate is highly organized, proactive, and confident in engaging with C‑suite executives and senior stakeholders.

• Calendar Management:
  Coordinate and manage complex schedules, meetings, and travel arrangements for senior executives.
• Communication Liaison:
  Act as the primary point of contact between executives and internal/external stakeholders; draft and review correspondence.
• Meeting Support:
  Prepare agendas, take minutes, and ensure follow‑up on action items.
• Document & Presentation Preparation:
  Create and edit reports, presentations, and other materials with high attention to detail.
• Expense Management:
  Process expense reports and maintain accurate records.
• Confidentiality:
  Handle sensitive information with discretion and professionalism.
• Project Coordination:
  Assist with special projects, ensuring deadlines and deliverables are met.
• Office Operations:
  Support administrative processes and maintain efficient workflows.

• Experience:
  
  5+ years supporting senior executives in a fast‑paced environment.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook), and familiarity with collaboration tools (Teams, SharePoint).
• Organizational
  
  Skills:
  
  Exceptional ability to prioritize, multitask, and manage time effectively.
• Communication:
  Strong written and verbal communication skills.
• Problem‑Solving:
  Ability to anticipate needs and resolve issues proactively.
• Professionalism:
  High level of discretion, integrity, and judgment.
• Education:
  
  Bachelor’s degree preferred or equivalent experience.

• Flexibility:
  Unlimited vacation based on location and business priorities; hybrid working arrangements; inclusive policies such as paid time off for voting, bereavement, and sick leave.
• Well‑being:
  Confidential one‑on‑one therapy through our Employee Assistance Program, support from Wellbeing Champions and Gather Groups, and a calendar of monthly events and initiatives designed to help you thrive inside and outside of work.
• Medical, life & disability insurance, retirement plan, lifestyle and other benefits.
• ESG:
  Paid time off for volunteering and donation matching.
• DEI:
  Participation in multiple DE&I groups for open involvement (e.g., Count Me In, Culture@Finastra, Proud@Finastra, Disabilities@Finastra, Women@Finastra).
• Career Development:
  Online learning and accredited courses through our Skills & Career Navigator tool.
• Recognition:
  Global recognition program, Finastra Celebrates, and regular employee surveys to help shape Finastra and foster a culture where everyone is engaged and empowered to perform at their best.
• Specific benefits may vary by location.

At Finastra, each individual is unique, bringing their own ideas, thoughts, cultural beliefs, backgrounds, and experiences together. We learn from one another, embrace and celebrate our differences, and create an environment where everyone feels safe to be themselves.

Be unique, be exceptional, and help us make a difference at Finastra!

Applicants for this position must be located in the posted location or their immediate surrounding areas. Due to the requirements of this position, this job posting is not available for, and Finastra will not be considering any applicants who currently reside in New York City or California.