Executive Assistant

Overview

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 professionals in over 40 countries. We take a hands-on approach to solving our clients  problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M s core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join the Corporate Performance Improvement (CPI) team. This position will be based in Atlanta and requires a hybrid schedule of 4 days in-office and 1 day remote per week. Standard working hours are 8:30am - 5:30pm. This role is ideal for someone early in their career who wants to learn how senior executives and a professional services firm operate day to day and at a strategic level.

The right candidate is highly organized, curious about how a business runs, comfortable with responsibility, and eager to learn from senior leaders early in their career.

Our EAs are professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold-standard work to our clients. In addition to providing administrative leadership for the local office and CPI practice, the EA will also be responsible for planning, coordinating, and executing special projects and events.

The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

• Provide daily administrative support to CPI Managing Directors including but not limited to: processing time and expense reports, drafting and editing correspondence, scheduling appointments, maintaining calendars, travel arrangements, etc.
• Coordinate internal and external meetings including team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc. (in person or virtual room set up, meal, gift ordering, etc.)
• Effectively interface with employees from other business units within A&M and senior executives both inside and outside the company.
• Assist with onboarding process for new hires and offboarding process for exiting employees.
• Perform excel analysis as required; e.g., event contract comparisons.
• Work cross-functionally with corporate support teams to include IT, marketing, AR, AP, legal, and building maintenance to ensure smooth business operations for the CPI unit.
• Additional duties as assigned.

• Serve as point of contact for day to day office needs, including conference room reservations, meal ordering, office maintenance requests, mail, supply ordering, etc. with the local EA team.
• Maintain CPI common areas and conference rooms to ensure a professional work environment.
• Additional duties as assigned.

• Bachelor’s Degree required, 0-5 years’ work experience
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite
• Attention to detail, organization and process; consistently produce error-free work; organized and detail orientated with excellent follow-through
• Strong problem-solver.
• Self-motivated, tactful, and a great team player.
• Professional image and demeanor.

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your…