Administrative Assistant

Overview

Administrative Assistant

Sustainability Initiatives

Georgia State University

Working with partners across campus and beyond, Sustainability Initiatives serves as a hub to create and communicate innovative solutions to our most pressing global challenges. We act as the catalyst for creating a culture of sustainability at Georgia State through enhancing living-learning laboratory opportunities on campus, exploring techniques to lower our resource use and costs, and empowering our students to become global leaders in sustainability.

The Department of Sustainability Initiatives at Georgia State University is seeking to hire an Administrative Assistant
.

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

The Administrative Assistant provides excellent customer service as the first point of contact for all visitors. In addition to "other duties as assigned", this position may be required to be cross trained for another position and/or responsibility in order to provide both back-up for a department as well as to supplement resources needed during certain times of the year.

• Answers the telephone and provides general information to the public.
• Enters and coordinates payment of invoices and processing quotes for areas of responsibility in both Panther Mart and Foundation accounts.
• Completes statement reconciliation and ensures accurate and timely payments and communication with vendors. Maintains thorough vendor files.
• Processes journal transfers as needed.
• Inventories uniforms, supplies, and equipment; schedules maintenance and repair work as needed for the office, recycling center, and recycling vehicles.
• Member of Earth Week Committee to include enhanced administrative duties which vary from year to year.
• Attends and/or participates in GSU and related sustainability events, such as recycling drives, annual partner awareness events, etc.
• Responsible for the creation and distribution of the monthly e-newsletter.
• Maintains social media pages and posts updates as assigned.
• Drafts reports and correspondence; processes office forms.
• Schedules and coordinates meetings as needed; reserves meeting and event rooms.

Please note that eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc. Please consider this when applying for this position. This check will not impact your credit score.

Minimum Requirements:

• Bachelor's degree; or high school diploma or GED and four years administrative experience; or a combination of education and related experience.

Preferred Requirements:

• Advanced MS Office experience.
• Ability to lift 35 pounds.
• Flexible schedule to include nights and weekends.
• Physical Requirements:
  
  Extended standing, walking, ability to bend, stoop, reach and climb ladders.
• Ability to work in all temperature conditions.

College/Business Unit: Facilities Management Services

Location: Atlanta Campus

Job Posting: 01/27/26, 5:09:38 PM