Administrative Assistant

This role is also open to the following locations:
Dallas, Chicago, New York, Santa Monica.

In this position you will provide direct administrative support to the Senior Vice President of Sales for the Multi-Channel retail segment as well as the Senior Vice President of Sales for Category & Insights. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping.

• Calendar & travel management for SVPs (domestic and international)
• Plan and orchestrate meetings and calls across business units
• Process forms and expense reports
• Ensure that tasks and projects are completed correctly and on time
• Proactively communicate follow-up information on all matters
• Run/manage staff meetings including agenda coordination and timely action-oriented recaps

• Lead the planning and production of all department level activities, including off-sites, workshops and team building events.
• Manage and communicate Executives' calendars and assist with time management and prioritization.
• Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.
• Provide admin support to Sales departments and their respective department heads as needed.

• Create high quality PowerPoint presentations
• Liaise with various departments, timely communicating information, analysis or reports.

• Organizing and maintaining team calendar
• Scheduling appointments, meetings and workshops, responsible for meeting minutes
• Make travel arrangements and verification of travel costs
• Assist in preparations for meeting and calls
• Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager
• On-boarding of new employees
• Carrying out specific small projects & research, assist in projects
• Other administrative duties as assigned (e.g., ordering office supplies, send Fed Ex).

• Strong interpersonal and influencing skills
• Strong attention to detail
• Professional/polished communication style
• Actively listens, expresses ideas/thoughts effectively
• Ability to work with multiple managers and personality types - in different time zones
• Works within and outside formal lines of authority
• Patient & humble – partners effectively with various stakeholders

• EXPERIENCE, KNOWLEDGE, & EDUCATION (IF APPLICABLE) REQUIRED
• 2+ years’ Experience in positions related to sales and marketing
• Experience in coordinating large events & meetings preferred
• Understanding of P&L and business drivers preferred
• Understanding of business insight/category management principles preferred
• Strong MS Office
  
  Skills:
  
  Outlook, PowerPoint, Excel and Word must be very proficient
• Strong written/verbal communication – professional writing skills (letters, internal emails, etc.)
• Capable of working well with diverse personalities
• Excellent organization and project management skills
• Experience supporting multiple leaders preferred

This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $38,000 - 57,600 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:
Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location).

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.