Lease Administrator; L

Reports To:

Controller - Lease Administration and Recoveries

Our client is a premier real estate private equity firm with over $2 billion in assets under management who specializes in the acquisition and management of high-value commercial real estate assets. They are seeking a proactive and detail-oriented Lease Administrator to ensure the integrity of their lease data and the efficiency of the documentation lifecycle.

• Documentation Review: Perform comprehensive reviews of lease packages to ensure all documents are properly executed, dated, and legally sound.
• Collaboration: Proactively correspond with internal team members to rectify missing or improperly executed documentation to ensure a 100% complete record.
• Lease Abstraction: Analyze complex lease documents to determine and summarize critical data points, including minimum rent, escalations, options, security deposits, guarantees, and other key clauses.
• Record Management: Maintain a rigorous filing system for all lease packages, ensuring proper organization in both electronic and hard-copy formats.

• System Administration: Input tenant leases, contact details, and billing information into the Yardi accounting system.
• Data Maintenance: Enter new tenant data and process changes resulting from lease amendments, modifications, and renewal agreements.
• Activity Tracking: Maintain and update the internal leasing activity tracker to provide the team with real-time portfolio data.
• Audit Readiness: Regularly revise and maintain tenant contact and billing information to ensure seamless financial operations.

• Lifecycle Monitoring: Monitor critical dates, including lease and rent commencement, expirations, occupancy, and vacancies.
• Financial Oversight: Track changes to rents, security deposits, penalty dates, and lease-specific financial triggers.
• Interdepartmental Support: Assist the accounting team with reconciliations, percentage rent calculations, and sales history reporting.
• Confidentiality: Maintain the highest standards of confidentiality regarding sensitive lease and financial information.
• Efficiency: Continuously strive to identify and implement process improvements within the lease administration workflow.

• Experience: Minimum 3-5 years of experience in retail commercial lease administration, real estate accounting, or a related field highly preferred.
• Lease Expertise: Strong expertise in retail commercial lease administration, including lease structures and terminology, critical date management, rent and recovery provisions, and preferred experience with percentage rent, co-tenancy, exclusive use clauses, and CAM structures.
• Legal / Paralegal Experience (Preferred): Background in paralegal work or legal document review, with demonstrated ability to interpret complex lease agreements and amendments.
• Technical Mastery: Proficiency in Yardi or similar real estate accounting/lease administration systems highly preferred. Advanced comfort with Microsoft Excel is required.
• Attention to Detail: Exceptional analytical skills with a proven ability to identify discrepancies and errors in complex legal and financial documents.
• Communication: Strong interpersonal skills for cross-departmental collaboration with leasing and accounting teams.
• Professional Integrity: Ability to handle high-stakes documentation with total discretion and confidentiality.