Executive Assistant

Job Summary

We are seeking a highly organized and detail-oriented Executive Assistant to support our team with a wide range of administrative, meeting, and event logistics. This role requires a proactive professional who excels at managing calendars, coordinating travel and expenses, and executing high-impact meetings and events. The ideal candidate will bring strong technical proficiency, communication skills, and a high degree of discretion.

• Manage complex calendars for multiple leaders, including scheduling internal and external meetings across time zones
• Coordinate domestic and international travel arrangements, ensuring compliance with travel policies
• Prepare and submit expense reports in a timely and accurate manner using Concur (or similar platform)

• Own the planning and execution of meetings ranging from small team sessions to 3–5 large-scale, cross-functional meetings annually
• Manage logistics such as agenda development, scheduling, venue coordination, catering, and communications
• Provide technical and on-site support, including A/V setup (Zoom, Microsoft Teams, conference room systems), presentation readiness, and troubleshooting
• Adapt to schedule changes and manage attendee communications accordingly

• Coordinate department-wide activities, celebrations, and offsites to foster team morale and cohesion
• Support internal communications and drive participation in culture-building initiatives

• Process and track vendor invoices and maintain basic budget tracking for department expenses
• Collaborate with Finance and Procurement teams as needed

• Provide ad-hoc support for the creation, editing, and organization of PowerPoint presentations and Excel spreadsheets
• Maintain shared drives and document repositories to ensure content is up to date and easy to access

• Manage Agency Representative meetings including call scheduling, agenda prep, and ongoing coordination with both internal teams and external agency partners
• Serve as a primary point of contact for meeting follow-up and action items

• Minimum: 4 yr degree
• Minimum: 5+ yrs experience in an administrative role
• Experience supporting multiple individuals, calendars & reports

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, Word) and virtual collaboration tools (Zoom, Microsoft Teams, Web Ex)
• Experience with calendar and travel management tools (e.g., Outlook, Concur)
• Strong attention to detail, organizational skills, and ability to manage multiple priorities simultaneously
• Excellent verbal and written communication skills
• Demonstrated ability to maintain confidentiality and professionalism in all interactions
• Self-starter with the ability to manage tasks independently

Inspire is a multi-brand restaurant company whose portfolio includes more than 33,000 Arby’s, Baskin-Robbins, Buffalo Wild Wings, Dunkin’, Jimmy John’s, and SONIC restaurants worldwide. We’re made up of some of the world’s most iconic restaurant brands, but we’re much more than just a restaurant company. We’re a team of hundreds of thousands who individually and collectively are changing the way people eat, drink, and gather around the table.

We know that food is much more than a staple—it’s an experience. At Inspire, that’s our purpose: to ignite and nourish flavorful experiences.