Office Specialist

Overview

Job Title: Office Specialist

Location: Augusta University

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job : 291853

• SUPPLY AND EQUIPMENT ORDERS:
  Receives all incoming supplies and equipment orders; checks condition and for possible discrepancies; stores/distributes items; prepares receiving documents indicating quality, quantity, and description. Loading/Unloading of incoming/outgoing materials and supplies and equipment. Check delivery receipts with purchase orders; records items received. Delivers supplies/equipment throughout facility and off-site.
• ASSIST WITH NEWSLETTER:
  Assists with the design, creation, edits and publishing of the monthly newsletter as needed.
• RESIDENT BELONGINGS:
  Receives residents personal belongings; completes inventory paperwork and files appropriately; maintains orderly location of stored items; pulls/packages/updates paperwork accordingly for items requested from inventory.
• COVERAGE OF OTHER POSITIONS:
  Serves as back up to Office Assistant and other Business Office positions as required; including, but not limited to, regular coverage of Reception duties, Copying/Filing, Parking Decals, Expense Spreadsheet(s)/Tracking.
• RESIDENT INVENTORY:
  Completes resident inventory at the time of discharge; stores belongings in resident storage; maintains inventory of resident storage.
• MAINTAINING EQUIPMENT:
  Labels all incoming equipment with proper identification numbers;
  Maintains item descriptions and corresponding location;
  Prepares paperwork for salvage or transfer of equipment;
  Works with IT, Administrative Assistant, Director of Maintenance, vendors, and other AU parties as needed regarding equipment throughout facility. Take items to salvage/storage as needed.
• TRAINING OF STAFF:
  Responsible for training of Business Office staff in all aspects of the duties performed by Office Specialist including receiving and inventory; monitors performance during training.
• OTHER DUTIES:
  Perform all other job-related duties as assigned. Assists Director of Business Services with assigned projects and other duties as assigned. Serves as backup for other Business Office positions as needed.

• Associate's degree from an accredited college or university in a related field.
• OR
• High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years of progressively responsible office support experience.

• Graduation from an accredited college or university with a Bachelor’s degree in Secretarial Science or Business Administration; supplemented by excellent written and verbal communication skills; five to six years administrative experience allowing for progressive responsibilities in a medical/dental office setting. Experiences should include working for multi-providers in a health care setting.

• Previous experience in accounting, bookkeeping, or accounts receivable position. Strong personal initiative, organizational abilities, flexibility, and the ability to work independently.

• Knowledge
  :
  Proficient in Microsoft Office and other computer software/databases including Word, Excel, Publisher and Adobe;
  Basic knowledge of arithmetic, telephone, and office etiquette;
  Knowledge to seek advice and supervision when required.
• Skills
  :
  Excellent interpersonal, written and verbal communication skills;
  Strong organizational and prioritization skills.
• Abilities
  :
  Ability to maintain confidentiality;
  Ability to work in a physically demanding position and lift 50 lbs;
  Ability to prepare financial and other records in a systematic, neat, and legible manner;
  Ability to make independent decisions when circumstances warrant such actions; ability to work with ill, disabled, elderly, emotionally upset, and hostile people at all times within the facility.

• Shift: Days/M-F
• Pay Band: B3
• Salary:
  Minimum $16.54/hour
• Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University. If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and/or approved departmental Purchase Card usage. Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires:
Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation. In conjunction with an offer of employment, selected candidate(s) will be required to successfully complete Augusta University's Criminal Background Check…