Executive Assistant to CEO; Part-Time

Overview

Job Title: Executive Assistant to the CEO (Part-Time)

Company Name: Armor Medical Inc.

Job Type: Part-time (15–20 hours/week)

Location: Atlanta, Georgia

Reports To: CEO, Armor Medical Inc.

About Us

Founded in June 2022, Armor Medical Inc. is a medical device company focused on improving maternal health outcomes. We are bringing to market the first commercial product to address the urgent demand for an objective, real-time early warning system for obstetric hemorrhage. This is the first in a pipeline of technologies that protect and empower women’s health.

Join us as we pioneer cutting-edge technology to save lives, improve patient safety, and reduce healthcare costs.

Armor Medical is seeking a part-time Executive Assistant to support the CEO in a fast-paced, mission-driven startup environment. This is a high-trust, high-impact role focused on follow-through, prioritization, and execution. The Executive Assistant will work closely with the CEO to ensure important relationships are supported, commitments are tracked and completed, and priorities are surfaced clearly amid competing demands. This role is not traditional administrative support.

Instead, it requires strong judgment, organization, and proactive follow-through. This position is well-suited for someone who enjoys working closely with a senior leader, bringing structure to complex days, and helping meaningful work move forward.

Core Responsibilities:

Email Follow-Through & Accountability

• Draft and send routine responses and follow-ups on behalf of the CEO
• Track open threads, time-sensitive follow-ups, and commitments made via email
• Ensure commitments are completed and conversations are closed
• Escalate only messages that:
• Require a decision
• Involve legal, financial, or reputational risk
• Require rapid CEO input

Serve as the human filter between automation and CEO attention, ensuring important work moves forward without unnecessary escalation.

Scheduling & Time Protection

Provide lightweight scheduling and logistics support:

• Assist with scheduling as needed to reduce bottlenecks or cover overflow
• Coordinate logistics for confirmed meetings and travel when requested, including:
• Flights, hotels, and ground transportation
• Basic itineraries and confirmations
• Support coordination across advisors, investors, and external partners
• Prepare agendas and pre-reads when helpful
• Flag scheduling conflicts or time compression risks that impact decision quality

Advisor & Contract Administration

Create and maintain a master list of:

• Advisors and consultants
• Contract terms, equity, vesting, and expiration dates
• Track contract expirations and trigger renewal workflows

Task & Priority Management

Coordinate with the CEO to maintain and update:

• Prioritized task lists
• Owners
• Deadlines
• A simple weekly execution plan
• Proactively flag:
• Blocked items
• Items requiring a decision
• Tasks that can be delegated or deprioritized

External Communications & Light Operations Support

• Coordinate investor newsletters (drafting support and distribution)
• Support website updates (press, announcements)
• Draft and queue Linked In posts for the CEO and company
• Maintain mailing lists and basic tracking

• 3–7 years of experience supporting senior leaders in an executive assistant, operations, or similar role (preferred)
• Strong organizational skills and consistent follow-through
• Excellent written and verbal communication skills
• Sound judgment and discretion when handling sensitive information
• Comfort working in fast-moving environments with shifting priorities
• Ability to work independently and proactively

Experience in healthcare or startups is not required
.

• Hourly contract role, pay based on experience
• Expected commitment of 15–20 hours per week
• Flexible schedule within standard business hours
• Scope and hours may expand over time based on mutual interest

Interested candidates should submit the following:

• A current resume
• A brief statement (1–2 paragraphs) describing your interest in the role and why it feels like a good fit
• Three professional references who can speak to your follow-through, judgment, and ability to work in a high-trust environment

Applications will be reviewed on a rolling basis, and the position will remain open until filled.

Armor Medical Inc. is an equal opportunity employer. We encourage candidates of all backgrounds to apply.

Pay: $35.00 - $40.00 per hour

Expected hours: 15.0 – 20.0 per week

Benefits:

• Flexible schedule

Work Location:

Hybrid remote in Atlanta, GA 30313