Project Administrator III

Duration: 12 - Month Contract with Possible Extension

Job Description:
The Project Administrator III provides advanced operational, project coordination, and administrative support for the HRIX Project Process & Quality (PPQ) team. This role ensures smooth execution of project intake, tooling, facilities coordination, vendor management, and day to day team operations. The ideal candidate is detail oriented, highly organized, and comfortable managing multiple workflows in a fast paced environment.

Responsibilities:
Smartsheet Project & Workflow Management

• Manage daily project intake requests and ensure timely routing/processing.
• Create and send meeting invitations and schedule project related sessions.
• Set up Smartsheet work spaces for newly approved projects.
• Perform the daily “Agility to Smartsheet” import.
• Conduct dashboard validation checks, including:
• Spacing alignment
• Formula and calculation accuracy
• Number validation
• General quality checks

Event & Conference Room Coordination

• Manage the intake, processing, and scheduling of event and conference room requests.
• Coordinate bookings for internal conference rooms and external venues as required.
• Support event setup needs, which may include room layout assistance and/or catering coordination.

Facilities Management Support

• Submit, track, and follow up on all facilities related requests.
• Support new user equipment requests (IT handles setup; this role manages submissions and tracking).
• Submit and track requests for:
  • Door/lock replacements
  • Desk reconfigurations
  • Office moves or workstation changes

Inventory & Vendor Relationship Management

• Manage ordering, tracking, and invoice processing for:
• Breakroom supplies and consumables
• Office supplies
• General workspace inventory
• Maintain and restock consumables across:

• Breakrooms
• Office supply cabinets
• Conference rooms
• Coordinate with vendors to ensure timely product delivery and resolve service or invoice issues.

Experience:

• Strong proficiency with Smartsheet or similar project management/workflow tools.
• Exceptional attention to detail, particularly when validating data and dashboards.
• Ability to manage multiple requests simultaneously with minimal oversight.
• Strong communication and coordination skills across teams and functions.
• Experience with vendor relationships, purchasing, and basic invoice processing.
• Familiarity with facilities ticketing systems (or similar request tracking tools).
• High degree of professionalism, organization, and customer service orientation.
• MS Word, MS Excel, Project Management, Project Documentation, Project Tracking

Preferred Skills:

• Experience supporting project managers or project teams.
• Background in operations, administrative support, or workplace coordination.
• Strong understanding of HR, facilities, or procurement processes (preferred but not required).

Work Environment:
This role supports the HRIX Project Process & Quality team and requires agility to shift between administrative, operational, and project coordination responsibilities. The work includes a blend of independent tasks, cross team collaboration, and ongoing task management for facilities, events, and vendor relationships.

Education: High School or Equivalent

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.