Office Assistant; Healthcare​/Home Care Environment

Role Summary

The Office Assistant provides day-to-day administrative and office support to ensure smooth operations within a healthcare and home care setting. This role focuses on organization, documentation, communication, and basic coordination to keep the office running efficiently. This is a support role, not a decision-making or executive-level position.

• Answer phones, manage emails, and route messages appropriately
• Maintain organized physical and digital files
• Assist with data entry and document preparation
• Order office supplies and manage inventory

• Support scheduling for meetings, staff, and appointments
• Assist with onboarding paperwork for new hires
• Track basic compliance documents (CPR, background checks, training logs)
• Maintain office calendars and shared schedules

• Greet visitors professionally (in-person or virtual)
• Communicate with caregivers, clients, and vendors as directed
• Prepare routine emails, letters, and notices

• Not an executive assistant role
• Not a clinical or medical position
• Not responsible for independent decision-making
• Not a marketing or social media role

• High school diploma or equivalent (Associate’s degree preferred)
• Prior office or administrative experience preferred
• Basic computer skills (email, word processing, spreadsheets)
• Strong organizational and time-management skills
• Professional communication skills

• Reliable and punctual
• Detail-oriented and organized
• Able to follow instructions and procedures
• Comfortable working in a regulated healthcare environment
• Willing to learn and adapt

• Part-time or full-time availability
• On-site or hybrid depending on business needs
• Standard business hours

• Accurate and timely completion of assigned tasks
• Well-organized files and records
• Responsive communication
• Smooth daily office operations