Executive Assistant to Chief Executive Officer

Job description

We are seeking an Executive Assistant to support the CEO of a fast-growing group of companies operating across real estate, construction, BPO/technology services, and brand initiatives. This is a high-trust, high-ownership role for an experienced EA who thrives in fast-paced environments and enjoys acting as a true right hand to an executive.

The ideal candidate is highly organized, proactive, decisive, and comfortable managing priorities, calendars, and communication at a senior level. This role goes beyond traditional administrative support and focuses on maximizing the CEO’s productivity, focus, and follow-through.

• Own and manage the CEO’s calendar end-to-end
• Proactively schedule, move, and optimize meetings for efficiency
• Prioritize high-value activities and protect the CEO’s time
• Prepare the CEO for meetings with clear context and agendas

• Maintain a centralized view of the CEO’s priorities
• Translate ideas, voice notes, and conversations into actionable tasks
• Ensure consistent follow-through on commitments and initiatives
• Keep the CEO organized, focused, and accountable to priorities

• Serve as a central point of contact for requests and updates
• Triage inbound communication and surface what matters most
• Track action items and follow up with internal and external stakeholders
• Provide timely updates as priorities or plans change

• Support executive decision-making by organizing information and options
• Independently handle operational details and logistics
• Manage projects and tasks end-to-end as assigned
• Ensure initiatives are completed efficiently and on time

• Coordinate travel, scheduling, and logistics
• Handle personal appointments and administrative needs
• Manage documents, vendors, and confidential materials
• Provide seamless personal and professional support
• Handle ad hoc related tasks working with team to keep executive involvement to a minimum

• 3+ years of experience supporting a C-level executive or founder
• Strong organizational and time-management skills
• Excellent written and verbal communication
• High level of discretion and professionalism
• Ability to work independently and make sound judgment calls
• Comfortable in fast-paced, high-expectation environments

This position is an in office position. 45-50 hours per week.

• Competitive salary based on experience
• Performance-based bonus potential
• Opportunity for long-term growth alongside the CEO
• Exposure to multiple businesses and strategic initiatives