Executive Administrative Assistant

The Executive Administrative Assistant performs high-level administrative and business support functions for a department, college, or executive office. This position ensures efficient operations by coordinating administrative, financial, and organizational tasks, serving as a liaison to internal and external stakeholders, and providing guidance on departmental policies and procedures.

• Assist in facilitating departmental policies and procedures.
• Manage financial affairs, including monitoring expenditures, reimbursements, and funding sources.
• Assist in preparing annual budgets and developing budgets for grant proposals.
• Perform statistical research and prepare financial and operational reports.
• Monitor property control and coordinate maintenance of equipment.
• Serve as liaison to other administrative units and external contacts.
• Supervise clerical and support staff as needed.
• Coordinate timesheets, payroll disbursements, and personnel records for staff and faculty.
• Assist in planning meetings, special events, and departmental newsletters.
• Support faculty recruitment processes and hiring of administrative staff.
• Ensure compliance with University policies and procedures.
• Perform other related duties as assigned.

• Knowledge of University rules, policies, and procedures.
• Proficiency in computer applications and information systems (e.g., People Soft, MS Excel, Word, Access).
• Knowledge of business and financial management practices.
• Strong communication, organizational, and time management skills.
• Ability to supervise, coordinate, and direct the work of others.

• Bachelor’s degree and a minimum of two years of administrative experience, or a combination of education and related experience.