Sr Administrative Assistant

Why Jencap? We are one of the largest wholesale insurance intermediaries in the United States with expertise in wholesale brokerage, binding authority, and program management. Our collaborative and driven team empowers each member to find solutions and grow individuals through tools and development opportunities for a successful career.

At Jencap Insurance Services, we are driven to develop innovative and customized business solutions, offering ease of business with broad underwriting appetite, while backed by our seasoned support teams. Combine product expertise, geographic knowledge, and deep market intelligence and you get the right policy every time.

The Senior Administrative Assistant provides high-level administrative support to executives and department leaders, ensuring smooth daily operations and enabling the team to function efficiently. This role requires exceptional organizational skills, strong judgment, and ability to manage multiple priorities in a fast‑paced environment. The Senior Administrative Assistant serves as a trusted partner, handling sensitive information with discretion and representing the department with professionalism.

The Senior Administrative Assistant will work a hybrid schedule from our Atlanta, GA office.

• Executive Support:
  Manage calendars, schedule meetings, coordinate travel, and prepare detailed itineraries for leaders.
• Communication Management:
  Draft, edit, and distribute correspondence, presentations, and reports on behalf of leadership.
• Meeting Coordination:
  Organize meetings, prepare agendas, capture minutes, and ensure follow‑up on action items.
• Project Coordination:
  Support departmental and cross‑functional projects by tracking deadlines, gathering information, and preparing materials.
• Office Operations:
  In partnership with the Office Administrator, maintain office systems, manage supplies, process invoices, and support vendor relationships.
• Data & Reporting:
  Prepare spreadsheets, dashboards, and summaries to support decision‑making.
• Confidentiality:
  Handle sensitive information with the highest level of discretion and professionalism.
• Relationship Management:
  Serve as a liaison between leaders, employees, and external partners to ensure timely communication and follow‑through.
• Process Improvement:
  Identify opportunities to streamline administrative processes and enhance efficiency.
• Event Support:
  Assist with planning and execution of team meetings, employee events, and leadership sessions.
• Other duties as assigned.

• Experience:
  
  5+ years of administrative support experience, including support for senior leaders or executives.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration tools such as Teams, SharePoint, or Zoom.
• Communication
  
  Skills:
  
  Excellent written and verbal communication abilities.
• Organizational
  
  Skills:
  
  Strong attention to detail, ability to prioritize, and capacity to manage multiple tasks simultaneously.
• Professionalism:
  Demonstrated ability to handle confidential information and interact with all levels of the organization.
• Problem‑Solving:
  Resourceful, proactive, and able to anticipate needs before they arise.

Base salary will be commensurate with experience and market. Jencap offers a comprehensive benefits package, including health care coverage, 401(k) plan, and tuition reimbursement.

Jencap is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin or citizenship status, sexual orientation, gender identity or expression, pregnancy, marital or familial status, disability status, medical condition, genetic information, military or veteran status, political affiliation, or any other characteristic protected by law.