Administrative Support Assistant

Administrative Support Assistant – ARMADA, Ltd.

Provide administrative and secretarial support for a Program Office and Senior Manager in Atlanta, GA. The role includes liaison duties, data management, calendar coordination, travel and financial support, and general office operations.

• Initiate special reports, compose routine correspondence, and compile statistical and budget information.
• Maintain filing systems, coordinate office procedures, and serve as a liaison for administrative inquiries.
• Route phone calls and emails, welcome visitors, and provide backup support for the Executive Assistant.
• Maintain calendars, coordinate meetings, prepare meeting materials, take minutes, and track follow‑up action items.
• Collect, enter, track, and maintain program data; compile data for recurring reports and deliverables.
• Support timekeeping functions (WebTA), travel coordination, and expense reporting.
• Coordinate IT service requests and support systems such as WebTA, Concur, SharePoint, and federal platforms.
• Assist mission support staff (finance, property, security, human capital), training coordination, and program data collection.
• Perform special projects, research requests, and other administrative duties as assigned.

• American Security clearance (
  Secret
  ) or ability to obtain.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, SharePoint, Visio, Access) and database tools.
• Typing speed of at least 40 WPM.
• Strong oral, written, interpersonal, and problem‑solving communication skills.
• Ability to coordinate multiple administrative projects simultaneously.
• BA, BS, or AA (preferred); OR five (5) years experience as an Administrative Assistant/Secretary at GS‑12/13 level (equivalent).

ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or veteran status in accordance with applicable federal, state, and local laws.